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BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Tuesday 9 October 2007 at 4.30 pm

PRESENT: Bideford College: Youth Councillor A Beauchamp
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor S Farrant
Youth Councillor Miss J Ford
Youth Councillor Miss C Hagley
Youth Councillor Miss L Hancox
Youth Councillor Miss A Pike Edgehill College: Youth Councillor T Ti
Grenville College: Youth Councillor Miss L Kandasamy
Youth Councillor Miss A Woolcott Resident Youth Councillor Miss K Raymont
IN ATTENDANCE: Mr G B McLauchlan (Town Clerk)

116 APOLOGIES FOR ABSENCE

Apologies were tendered on behalf of Youth Councillors Miss M-R Ashton, Miss L Casemore and J Martin.

117 MINUTES

The Minutes of the Meeting held on 11September 2007 were approved and signed as a correct record.

118 PRESENTATION - BIDEFORD REGENERATION INITIATIVE

The Chairman welcomed and introduced Mr Richard Lucey, Chairman of the Bideford Regeneration Initiative to the members.

Mr Lucey said that he got himself involved with the Bideford Regeneration Initiative (BRI) as he wanted to help when he arrived in Bideford to live. The BRI consisted of a number of group representatives covering the whole of the various organisations within the town. The BRI wants to improve, build and regenerate the town following a review of the town's situation which took place in 2004. The main issues raised at that study were education, health, homes, training etc which were considered the areas for major redevelopment. He advised that he was keen to have representation from the Youth Council at their meetings as it was imperative that the voice of the youth was heard. He asked the Youth Council to reconsider their attendance at future meetings of the BRI and gave a number of options for consideration.

The Chairman advised that this matter would now have to be considered after the election when the new youth councillors will be in office.

The Chairman then thanked Mr Lucey for his attendance and talking to the Youth Council.

119 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised:

a. That she had not heard back from Mr Geoffrey Cox MP regarding his offer of an attachment for one of the youth councillors. It was thought that Mr Cox be invited to a meeting of the youth council after the elections.

b. Reminded members that the Annual General Meeting takes place on Tuesday 6 November 2007.

c. Brief members on the process and timetable for the build up to the elections and the elections themselves.

120 RESIGNATION OF YOUTH COUNCILLORS

The Chairman advised that no resignations had been received.

121 REPORTS FROM REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

Youth Councillor Miss Raymont advised that she had attended a meeting of the Public Transport Working Group on 2 October 2007. The Group was looking to change its name to the Public Transport Forum which would allow more flexibility at each meeting to discuss matters not on the agenda. The next meeting was due to take place on 22 January 2008.

122 GRAFFITI WALL

Members were reminded that they were asked by the Chairman to give consideration to finding a location for a graffiti wall in the parish to allow young people to practice their art and possibly run competitions. Ideas put forward were:

" Skate Park - build a graffiti wall at the skate park or use the fence separating the skate park from the rugby club
" Burton Art Gallery - build a graffiti wall in that area
" Victoria Park - wall to rear of Sure Start building

RESOLVED: That these locations be forwarded to the Town Council for consideration.

123 REMEMBRANCE DAY - SUNDAY 11 NOVEMBER 2007

Members were asked to consider participation in this year's Remembrance Day and it was suggested that the Chairman should attend the Service in Victoria Park and lay a wreath on behalf of the Youth Council. The wreath costs £18.00 and this expenditure needs to be approved.

RESOLVED: That the Chairman attends the Remembrance Day Service and lays a wreath on behalf of the Youth Council.

124 YOUTH COUNCIL WEBSITE

The Clerk advised that he had at last spoken with Mr Mark James who was constructing the website for the Town Council. Mr James had confirmed that Dean Turner was no longer working for him and although there had been a delay in building the website it should not be too long before it is up and running.

125 YOUTH COUNCIL NEWSLETTER

Youth Councillor Miss Raymont advised that there was no news on funding and that the next newsletter would go out once the new youth council was in office.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.50 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Tuesday 11 September 2007 at 4.30 pm

PRESENT:
Bideford College: Youth Councillor A Beauchamp
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor S Farrant
Youth Councillor Miss J Ford
Youth Councillor Miss L Hancox
Youth Councillor J Martin
Youth Councillor Miss A Pike
Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor Miss L Kandasamy
Resident Youth Councillor Miss K Raymont
IN ATTENDANCE: Mr G B McLauchlan (Town Clerk)

106 APOLOGIES FOR ABSENCE

Apologies were tendered on behalf of Youth Councillors Miss L Casemore, Miss C Hagley, Miss D Sze, T Ti and Miss A Woolcott.

107 MINUTES

The Minutes of the Meeting held on 17 July 2007 were approved and signed as a correct record.

108 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised that:

a. The government has published its Ten Year Youth Strategy for the provision of new youth facilities for every community. Members were given an extract from the Local Council Update (Issue 95) setting out the measures it intends to take.

b. Her anti-smoking petition which the Youth Council had given their support to at the May 2007 meeting was now unnecessary as the government were introducing the printing of graphic images on cigarette packets in the near future. It was also noted that the age for purchasing cigarettes was being raised from 16 - 18 years from 1 October 2007.
c. She needed to know which youth councillors, currently on a 2 year term were staying on the Youth Council to complete their term and anyone else who were considering standing again.

109 RESIGNATION OF YOUTH COUNCILLORS

The Chairman advised that no resignations had been received. .

110 REPORTS FROM REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

a. Public Transport Working Group

Youth Councillor Miss Raymont asked when the next meeting would be held. The Clerk advised that an email would be sent out in the next few days asking for members of the Group to send their availability and items for the agenda.

b. Bideford Regeneration Initiative (BRI)

The Chairman advised that both she and Youth Councillor Farrant had now resigned from the BRI although they were still on their emailing list. BRI were now receiving Minutes from the Youth Council meetings.

c. Bideford Town Council

The Chairman advised that the next meeting of the Town Council was to be held this Thursday at 6.30 pm. She encouraged members to attend as she found the previous meeting very interesting.

111 SUPPORT FOR PROJECTS

a. Centre of Excellence Community Building

The Chairman explained the background to the project and the need to provide a community building for the youth organisations in the town. She requested that members give consideration to supporting the project.

RESOLVED: That the Youth Council fully supports the initiative and that a letter of support be sent to this effect.

b. BMX Track

The Chairman explained that the background to project and explained the benefits to the community by bringing the BMX track up to national standard.
She requested that members give consideration to supporting the project.

RESOLVED: That the Youth Council fully supports the initiative and that a letter of support be sent to this effect. Members asked who would be responsible for the maintenance if the project were to be implemented.

112 GRAFFITI WALL AND ART COMPETITIONS

Members were asked by the Chairman to give consideration to petitioning for a graffiti wall in the parish to allow young people to practice their art and possibly run competitions. Members were asked to give consideration to suitable locations and bring their ideas forward to the next meeting.

113 Y-SMART SURVEY

The members were given a copy of the survey results with the agenda and these were noted.

114 YOUTH COUNCIL WEBSITE

The Chairman advised that she had spoken to Dean Turner regarding the current situation of the website. It would appear that Mr Turner no longer works for the company who are doing the Council's website. The Clerk advised that he would make enquiries as he needed to chase up the completion of the Council's website.

115 YOUTH COUNCIL NEWSLETTER

The Chairman asked if consideration had been given to the next Newsletter. She advised the Working Group that they would need to get sponsorship and Grenville College had indicated that they would consider sponsoring an edition of the Newsletter. This needed to be chased up. Members were also asked to bring forward their ideas to the next meeting as to the content.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.25 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Tuesday 15 May 2007 at 4.30 pm

PRESENT: Bideford College: Youth Councillor A Beauchamp
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor S Farrant
Youth Councillor Miss J Ford
Youth Councillor Miss L Hancox
Youth Councillor J Martin
Youth Councillor Miss A Pike

Edgehill College
Youth Councillor D Sze
Youth Councillor T Ti

Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor Miss L Kandasamy
Youth Councillor Miss A Woolcott

Resident: Youth Councillor Miss K Raymont
IN ATTENDANCE: Mr G B McLauchlan (Town Clerk)
Ms S A Hagley (Secretary)
Mrs D Butler (Devon Youth Services)

068 APOLOGIES FOR ABSENCE

Apologies were tendered on behalf of Youth Councillor Miss C Hagley.

069 MINUTES

The Minutes of the Meeting held on 24 April 2007 were approved and signed as a correct record.

070 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised that:

a. She had been invited to give a short presentation at the Barnstaple Youth Council's Open Day on 11 June 2007 to potential youth councillors about Bideford Town Youth Council and the projects it has been involved in. She would accept the invite and would be accompanied by the Vice-Chairman.

b. Of the need to change the date of the next meeting as the Clerk will be away on holiday. It was agreed that the next meeting be held on 12 June 2007.

c. The Office of Town Mayor was now held by Councillor David Ratcliff.

071 RESIGNATION OF YOUTH COUNCILLORS

The Chairman advised that the Clerk had written to Youth Councillor Collins requesting his written intentions regarding the Youth Council. No response had been received. Members were asked to agree that co-option procedures be carried out to replace Youth Councillor Collins under the terms of the Constitution.

RESOLVED: That a letter be sent to Youth Councillor Collins advising that he is no longer a youth councillor and that members representing Grenville College speak to Ben Ratchford to establish if he would be prepared to be co-opted onto the Youth Council in accordance with the Constitution.

072 REPORTS FROM REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

a. Torridge District Council/Bideford Town Council Liaison Committee

The next meeting of the Committee is scheduled to take place on Monday 9 July 2007.

b. East-the-Water Youth Committee

Youth Councillor Miss Pike advised that the Committee were looking to move the meeting to the Pollyfield Centre to try and attract more young people to attend. She advised that there was also an issue over a negative newspaper report to which the Committee had submitted a complaint.

c. Basketball Project

Youth Councillor Miss Ford advised that no further information from Torridge District Council had been forthcoming. Ms Hagley suggested that she contact Dragon Sze who had been involved in the project last year to refresh her memory and that she also needed to contact James Jarroudi to establish the current situation on this project.

073 YOUTH COUNCIL WEBSITE

The Chairman advised that both she and Youth Councillor Miss Hancox had met with Dean Turner regarding content for the website. It was also agreed at the meeting that Dean be invited to the next meeting of the Youth Council to get more ideas from members. The Chairman introduced Dean Turner to the members and he asked them for more ideas for the website construction. The ideas put forward included; pictures of the Youth Council and councillors, newsletter, links with other youth orientated groups/colleges (Y Smart, Wings, Devon Youth Club etc), an events page (Open Day in Victoria Park) and dates of committee meetings. If any youth councillor had any more ideas he could be contacted on meangurner@hotmail.com.

074 DEVON ASSOCIATION OF PARISH COUNCILS

The Chairman asked if members had given any further thought to ideas for a fun event to be organised by the Devon Association of Parish Councils which would help to enhance better communication between the generations of society. A further idea of organising a teambuilding event between adults and young people to include a games and quiz sections.

075 YOUTH OPEN DAY

Ms Hagley advised that a meeting had been held the previous afternoon with a number of youth councillors and explained the reasons for a change in responsibilities for organising the event. The organising would now be done through her and not Ross Wolverson. Members were also asked to consider what 'fun' activities could be done to collect donations for the Youth Council's charity. Ideas included sponging the Clerk and a line of pennies. More ideas needed to be forthcoming. It was also agreed that the Youth Council have a stand and that Youth Councillor Miss Raymont be responsible for organising this. It was also agreed that T Shirts be provided for the Youth Council members with the logo embossed onto it.

076 UNDER 18'S DISCO NIGHTS

The Chairman asked for feedback regarding whether or not the discos were being supported. The Clerk advised that he had tried to speak to Patrick Smith, Manager of GB Revolution, only to find that he no longer worked there! Youth Councillor Miss Pike said that attendance was quite good.

077 YOUTH COUNCIL NEWSLETTER

Youth Councillor Miss Raymont updated members on the current situation regarding the Newsletter (a copy of the meeting notes are enclosed with the minutes for information). Mrs Butler advised that she would let the Youth Council have a copy of the new application form for the Youth Opportunities Fund and that the current co-ordinator is off work and will be some time before she is back. Ms Hagley suggested that colleges have a vested interest and may contribute to fund the Newsletter. Also Big Boost was worth considering and she would pass on contact details to Youth Councillor Farrant. A vacancy on the Newsletter Committee needed to be filled due to the departure of Youth Councillor Collins.

RESOLVED: That Youth Councillor Miss Woolcott be appointed to the Committee.

078 SMOKING ADVERTISEMENTS

The Chairman advised of an Australian 'No Smoking' campaign which was advertised on cigarette packets. These were written as well as pictorial and very graphic. She was seeking the backing of the Youth Council to agree setting up a petition to get the same done here.

RESOLVED: That the Youth Council supports this request in principle.

079 MENTORS

Members were reminded that at the last meeting they were asked to bring forward their suggestions as to how best to use the experience of voluntary mentors within the Youth Council. Suggestions included; invite to a meeting of the Youth Council and tell us about themselves and how they can help us, and attend the teambuilding event at the end of the year.

080 TORRIDGE DISTRICT COUNCIL/BIDEFORD TOWN COUNCIL LIAISON COMMITTEE - ITEMS FOR THE AGENDA

Youth Councillor Miss Ashton raised the issue of speed limit problems in Belvoir Road and suggested reducing the speed limit to 20 mph, speed bumps or a pelican crossing. The Clerk advised that this was a matter for the County Council and he would pass on the Youth Council's concerns to them.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 6.15pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Tuesday 13 February 2007 at 4.30 pm

PRESENT: Bideford College: Youth Councillor A Beauchamp
Youth Councillor Miss L Casemore
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor S Farrant
Youth Councillor Miss L Hancox
Youth Councillor Miss C Hagley
Youth Councillor J Martin
Youth Councillor Miss A Pike

Edgehill College
Youth Councillor T Collins
Youth Councillor D Sze
Youth Councillor T Ti

Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor Miss L Kandasamy
Youth Councillor Miss A Woolcott

Resident: Youth Councillor Miss K Raymont
IN ATTENDANCE: Mr G B McLauchlan (Town Clerk)
Ms S A Hagley (Secretary)

026 APOLOGIES FOR ABSENCE

Youth Councillor Miss J Ford.

027 MINUTES

The Minutes of the Meeting held on 16 January 2006 were approved and signed as a correct record.

028 PRESENTATION BY THE EXECUTIVE SUPPORT MEMBER FOR SOCIAL CARE CHILDREN AND YOUNG PEOPLE, DEVON COUNTY COUNCIL

The Chairman welcomed and introduced Councillor Hugo Barton, Devon County Council's Executive Support Member for Social Care Children and Young People, to the members.

Councillor Barton advised that as well as his appointment at Devon County Council he was also on the Board of Governors of Bideford College. He had received nothing back from the Joint Area Review's attendance at a previous meeting of the Youth Council but that the team had visited Bideford to look into young peoples services in the area and that the findings were well reported with a good range of opportunities but that it was important that his Department gets feedback. Throughout, the report talks very highly of the work that is going on in the County. He continued by mentioning the new build of Bideford College and that it was inevitable that there would be some disruption until 2009, after which Bideford College would be a whole lot better. Councillor Barton made mention of the additional youth service provision at East-the-Water due to concerns of a lack of facilities at the Pollyfield Centre Youth Club and that these were being looked in to. He emphasises the need for partnership working.

Questions raised by members included; would there be any more youth activities in Bideford and what type of activities were being put on.

The Chairman thanked Councillor Barton for his attendance and talking to the Youth Council.

029 PRESENTATION BY THE COMMUNITY DEVELOPMENT OFFICER, TORRIDGE DISTRICT COUNCIL

The Chairman welcomed and introduced Mr Malcolm Harris, Torridge District Council's Community Development Officer, to the members.

Mr Harris introduced Miss Lucy McSherry, Assistant Project Officer, and said that she would be the Youth Council's contact. Mr Harris advised that he saw his role as working with the community in trying to improve the quality of life in Torridge. He emphasised the need for economic regeneration to attract new businesses and securing jobs for the area. In doing this he works closely with a number of partner agencies. He continued by saying he would like to get the views of the Youth Council which he thought could be done through attending the District Council's main committees and working on projects together. He needs to know if the District Council is making the right decision over its provision of facilities and locations. He continued by agreeing to get some proposals and framework to the Youth Council for them to look at and he needed to know what was needed in Bideford and identify priorities; what was the Youth Council looking to achieve in 4/5 years from now. He finished by saying there was a need for genuine involvement in the committee process with the Youth Council.

Questions raised by members included; the need for more integration between the three colleges, a one stop shop for under 18s to go to for advice, all weather sports pitches.

The Chairman explained the problems encountered with participation in District Council's committees last year and Ms Hagley emphasised the need for the Chairman or member of each committee to mentor the Youth Council representatives.

The Chairman thanked Mr Harris for his attendance and talking to the Youth Council.

030 MATTERS OF INTEREST FROM THE CHAIRMAN

There were no matters to be raised under this item.

031 REPORTS FROM REPRESENTATIVES ON COMMITTEES/ WORKING GROUPS

a. Leader + Youth Grants Panel

Youth Councillor Miss Hancox advised that she had attended a meeting at which three grant applications had been considered and proposed.

b. Underage Drinking Working Group

Youth Councillor Miss Ashton advised that proposals for Y-Smart to come into the community to educate young people about the problems and hazards of drinking during the half-term. These would be run with the assistance of Devon Youth Services, Devon Youth Association, Pollyfield Centre and Wings. She finished by saying that Y-Smart was the only alcohol and drug treatment organisation in Devon for young people.

c. Bideford Regeneration Initiative

Youth Councillor Farrant advised members of the launch of the Spatial Master Plan for the regeneration of Bideford and advised of the dates and locations where the exhibitions would be held. Comment slips would be available at the exhibitions and he encouraged members to attend.

d. Public Transport Working Group

Youth Councillor Miss Pike advised that she had raised the problems as a result of comments received from the last Youth Council meeting on bus services and these would be looked into. A further issue was raised by one of the youth councillors regarding a discrepancy on fares charged from The Quay to Bideford College (Beacon Bus - some drivers charge 40p but one driver in particular charges £1.30p.) A similar issue was raised regarding fares from Bideford to Park School on First Bus. Ms Hagley agreed to report the Bideford College issue to the transport representative at the College. Members were reminded of the need to report such incidents to their respective colleges/schools.

e. Torridge District Council/Bideford Town Council Liaison Committee

Youth Councillor Miss Kandasamy advised that the meeting discussed a number of issues but that the Committee was keen to have items submitted for the agenda by the Youth Council. It was agreed that a standing item would be placed on the Youth Council agenda and members were asked to give consideration to items for discussion.

The Chairman advised of a meeting of the East the Water Youth Committee meeting this coming Thursday.
032 HOUSING MARKET AREA ASSESSMENT

The Clerk advised that he had received a request from Torridge District Council regarding the involvement of 'hard to reach groups' in development planning work with regards to the Housing Management Area Assessment and this included the youth. He was requesting details contact details of Youth Council and seeking its agreement to be involved when the assessment takes place.

RESOLVED: That the Youth Council agrees in principle to be involved in the consultation process of the Housing Market Area Assessment when it takes place.

033 VISIT TO THE PALACE OF WESTMINSTER

The Clerk advised that a visit had been arranged for 2 April 2007 and that a bid for funding would be submitted to the Bridge Trust to cover transport costs. Ms Hagley advised that she had already spoken to the head teachers of the colleges/school and they were very keen for their students to go on the visit. There would be a requirement for parental consent forms and risk assessments to be completed and she was arranging this.

034 YOUTH SPEAKS 2007

Ms Hagley advised of the Youth Council's participation in the North Devon Area Finals of the 'Youth Speaks 2007' competition run by the Rotary International on Monday 5 February 2007 at North Devon College. The competition had been extremely competitive and the Youth Council's team had worked very hard and performed extremely well. This followed an earlier part of the competition held at the Royal North Devon Golf Club on 24 January 2007. The Youth Council was also congratulated as a whole for its commitment to the community.

The Clerk advised that there had been expenses resulting from both parts of the competition totalling £52.24 and he requested that this expenditure be approved.

RESOLVED: That the expenditure of £52.24 be approved.

035 YOUTH OPEN DAY

Youth Councillor Miss Hagley had asked if she could change from the Administration & Finance Committee to another one as she was finding it difficult to attend any meetings. Youth Councillor Farrant said he would be happy to change with her and so he will now serve on that Committee and she would now serve on the Liaison Committee.

a. Advertising Committee

Youth Councillor Hancox gave details of advertising costs for the event and it was agreed that there was a need to look into sponsorship. Once confirmation of the venue was agreed we could proceed with the advertising and look for funding.

b. Administration & Finance

The Clerk advised that Youth Councillor Miss Raymont had drafted the letters to the Bridge Trust and Torridge District Council seeking funding for the event and these would be sent out following confirmation that we could use Victoria Park.

c. Liaison Committee

Youth Councillor Miss Ashton advised that the Committee was currently talking to a number of organisations but they were finding that there were some problems getting them to agree due to the venue not being confirmed.

036 ORDER OF BUSINESS

The Chairman proposed, was seconded and:

RESOLVED: That the order of business be changed so that agenda item 13 be taken next.

037 YOUTH COUNCIL LOGO AND WEBSITE

Youth Councillor Miss Hancox advised that she had done the logo but had left it at home. The website she had created with a member of staff at Bideford College was an extension of the Bideford College website and not the Youth Council website and that members were not to call it such. If the Youth Council wanted to use it, it would have to pay the website designer. The Clerk advised that it was hoped that the new Town Council website would be up and running soon and that Bideford College website could be linked.

(Youth Councillor Miss Hancox left the meeting)

038 UNDER 18'S DISCO NIGHTS

Ms Hagley advised that she and the Clerk had met with Mr Gould and Mr Smith from GB Revolution regarding Disco Nights for the under 18s. Both were still keen to provide the venue and time for these to take place. It was considered that Wednesdays would be better than Mondays and to split into the year groups 7 - 9, 6.00 - 8.00 pm and 10 - 13, 8.00 - 10.30 pm.

It was felt that these Disco Nights should start off on a monthly basis and if they were well attended they could be increased. The launch date was 4 April 2007 and it was suggested that this could possibly be fancy dress with an Easter theme. Ms Hagley advised that she would send out a questionnaire to the colleges/schools seeking responses to whether people wanted Theme Nights, DJ Workshops, chilling sessions etc. She finished by advising that the Youth Council was only involved from a consultation aspect and not a management one.

RESOLVED: That this course of action be agreed.

(Youth Councillor Miss Pike left the meeting)
039 PIN-BADGES FOR YOUTH COUNCILLORS

Youth Councillor Miss Hagley advised that not very much had happened as she was waiting for the logo so that it could be put on the badges. She said that she hoped to have an example for the next meeting.

040 YOUTH COUNCIL NEWSLETTER

Youth Councillor Miss Raymont updated members to the potential costs of producing a Newsletter. The Clerk advised of the need to seek sponsorship and other funding. The Chairman advised of the Youth Opportunities and Capital Funds and had some information from the Devon Youth Association which she passed on. The Clerk advised that he would contact Devon Youth Services and obtain further leaflets giving details of the Funds.

It was also agreed to set up a Newsletter Working Group to oversee the viability and production of a Newsletter.

RESOLVED: That Youth Councillors Collins, Miss Hancox, Miss Kandasamy and Raymont form the Working Group.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 6.20 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Youth Centre, The Pill, Bideford on

Tuesday 16 January 2007 at 4.50 pm

PRESENT: Bideford College: Youth Councillor A Beauchamp
Youth Councillor Miss L Casemore
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor S Farrant
Youth Councillor Miss J Ford
Youth Councillor Miss L Hancox
Youth Councillor Miss C Hagley
Youth Councillor J Martin
Youth Councillor Miss A Pike
Edgehill College
Youth Councillor T Ti
Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor Miss L Kandasamy
Resident: Youth Councillor Miss K Raymont
IN ATTENDANCE: Mr G B McLauchlan (Town Clerk)
Mrs D Butler (Devon Youth Services)

016 APOLOGIES FOR ABSENCE

Apologies for absence were tendered by Youth Councillors T Collins, Miss D Sze, Miss A Woolcott and Ms S Hagley (Secretary).

017 MINUTES

The Minutes of the Meeting held on 5 December 2006 were approved and signed as a correct record.

018 PRESENTATION - JOINT WORKING INITIATIVE WITH THE DISTRICT COUNCIL

Members were advised that the Clerk had cancelled the attendance of Mr Harris as it was thought that the meeting would not go ahead due to a power failure in the Town Hall. Mr Harris will be invited to attend the next meeting.

019 MATTERS OF INTEREST FROM THE CHAIRMAN

There were no matters to be raised under this item.
020 REPORTS FROM REPRESENTATIVES ON COMMITTEES/ WORKING GROUPS

a. Bideford Regeneration Initiative

The Chairman advised that neither she nor Youth Councillor Farrant had been able to attend the meeting on 15 January 2007 due to preparation for college exams. She advised that she had sent a written report to the secretary of the BRI updating them on activities.

b. Public Transport Working Group

Youth Councillor Pike advised that there was an item for discussion following comments made by the members of the previous Youth Council. The Group had asked her if the members could identify a need for services at a particular time and location by asking the question "Where are you looking to go and at what times?" A number of issues were raised and it was agreed that the issues be emailed to Youth Councillor Pike to consolidate and take to the next Group meeting. Members were also asked to talk to their colleagues and friends for further input.

c. Underage Drinking Working Group

The Chairman advised that a survey had recently been carried out in the colleges and East-the-Water Primary School. The questionnaires have been completed and returned to Sarah Simpson who was now compiling the results. Members will be informed of the results after it has been to the Town Council's Working Group.

021 YOUTH OPEN DAY

a. The Chairman advised that at last month's meeting it was resolved that the Youth Council agree, in principle, to assist with the organising of a Youth Open Day during the Whitsun Bank Holiday weekend, although the date had now been changed to 3 June 2007 due to the Potwalloping Festival being on over the Whitsun break.

b. The youth councillors had met twice since the meeting and had organised themselves into four working groups to organise the Advertising, Liaison, Logistics and Administration/Finance. Each group was asked to start preparing their ideas and liaise with each other on how best to achieve a well organised event.

c. Each group then updated members as follows:

(1) Advertising. Youth Councillor Miss Hancox advised that she had placed details on the website at www.devon.sch.uk/btyc. The group were advised that they should now be looking to plan their advertising campaign through the media (Gazettte and North Devon Journal) and obtaining costs for posters etc.

(2) Liaison. Had still to arrange a meeting and would do so after this meeting.

(3) Logistics. This group would get together shortly once they had received some details from the Liaison Group.

(4) Administration and Finance. A meeting has been arranged for next Monday 22 January 2007. Youth Councillor Miss Raymont agreed to let the Clerk have a copy of the draft letters to the Bridge Trust and Torridge District Council seeking financial support for the Open Day. The letters would then be signed by the Chairman.

022 UNDER 18'S DISCO NIGHTS

a. The Chairman advised that at last month's meeting it was agreed that members would speak to their friends and colleagues to see if this idea would receive support and report back to the next meeting.

b. Further information had now been received from Mr Patrick Smith, Manager GB Revolution, outlining details of the discos and some leaflets for distribution by members to their friends and colleagues. Mr Smith was also keen to run DJ workshops. Entrance fee would be £2; £1 for the Youth Council's nominated charity and £1 towards the cost of the disco. There were questions regarding adult/child ratio implications which the Chairman agreed to look into.The Chairman would give feedback at the next meeting.

023 PIN-BADGES FOR YOUTH COUNCILLORS

a. The Chairman advised that at last month's meeting, following a suggestion by Youth Councillor Miss Hagley, it was agreed that some research be done into the cost of pin-badges and the results of the research be brought to the next meeting. Youth Councillor Miss Hagley agreed to do the research.

b. Youth Councillor Miss Hagley advised that she had obtained some details and costs from The Trophy Man in Barnstaple, and he had agreed to produce the badges at a cost of £3.80 + vat each. She then circulated a prototype of the pin-badge for members to see. The Chairman suggested that the following item be discussed with this one as it referred to the new logo as it was suggested that it might be nice to have the logo on the badge with the youth councillors' names. The proposed logo and colour scheme (maroon, yellow, black and white) was considered.

RESOLVED: That the introduction of name pin-badges be agreed and Youth Councillor Miss Hagley be requested to obtain the cost of the badges with the logo. The members also agreed the proposed logo and colour scheme.

024 NOMINATION OF A CHARITY

a. The Chairman advised that at last month's meeting, members were requested by Ms Hagley to give consideration to nominating a charity which would benefit from any profit made from events run by the Youth Council during the year. She had stressed that the charity should be youth orientated and asked for nominations at the next meeting.

b. Members considered the request of the Clerk to nominate the Children's Hospice South West and gave his reasons for this. Youth Councillor Miss Hancox asked if the money would be used locally to which the Clerk said that a proviso could be made to say that the money was used in the area.

RESOLVED: That the Children's Hospice South West be nominated as the Youth Council's charity this year.

025 YOUTH COUNCIL NEWSLETTER

Youth Councillor Miss Raymont suggested the idea of a Youth Council Newsletter and following discussion it was agreed that a three monthly newsletter could be produced and distributed through colleges and schools. It was important that if this was agreed there would need to be sensible input from members. Youth Councillor Miss Raymont gave details of costs and was asked where the funding would come from, to which she replied through sponsorship. It was also suggested that there would be a need for a sub-committee to be set up to oversee the newsletter and this will be placed on the agenda for the next meeting.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 6.00 pm

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Tuesday 5 December 2006 at 4.30 pm

PRESENT: Bideford College: Youth Councillor A Beauchamp
Youth Councillor Miss L Casemore
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor S Farrant
Youth Councillor Miss J Ford
Youth Councillor Miss L Hancox
Youth Councillor Miss C Hagley
Youth Councillor J Martin
Youth Councillor Miss A Pike

Edgehill College
Youth Councillor T Collins
Youth Councillor T Ti

Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor Miss L Kandasamy
Youth Councillor Miss A Woolcott

Resident: Youth Councillor Miss K Raymont
IN ATTENDANCE: Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Secretary)
Mrs D Butler (Devon Youth Services)

001 APOLOGIES FOR ABSENCE

Apologies for absence were tendered on behalf of Youth Councillor Miss D Sze.

002 ELECTION OF VICE-CHAIRMAN

The Chairman called for nominations for the election of Vice-Chairman.

RESOLVED: That Youth Councillor Miss L Hancox be elected Vice-Chairman.

003 MINUTES

a. The Minutes of the Meeting held on 21 September 2006 were approved and signed as a correct record.

b. The Minutes of the Annual General Meeting held on 17 October 2006 were approved and signed as a correct record.

004 PRESENTATION - YOUTH OPEN DAY

Mr Ross Wolverson was welcomed to the meeting.

Mr Wolverson advised that he was seeking the assistance of the Youth Council to organise a Youth Open Day in Victoria Park one day over the Whitsun Bank Holiday weekend. The idea was to get as many local youth organisations involved advertising their existence so that the youth of Bideford can see just how much is available to them. There would also be some displays and competitions. At the moment he was seeking an 'in principle' agreement for assistance from the Youth Council.

RESOLVED: That the Youth Council agree, in principle, to assist with the organising of a Youth Open Day during the Whitsun Bank Holiday weekend.

005 MATTERS OF INTEREST FROM THE CHAIRMAN

a. The Chairman advised that talks had been ongoing with Mr Ali Gould regarding using a room in the Tavern in the Port for holding disco nights for under 18s. Members were asked if this is something they would help with and support. Members agreed to talk with their friends and colleagues to see if this idea would be supported by them. It was agreed that this item be placed on the next agenda for discussion.

b. Youth Councillor Miss Hagley suggested the idea of 'pin badges' for members of the Youth Council. She agreed to do some research in to the badges and costs and bring the details to the next meeting.

006 APPOINTMENT OF REPRESENTATIVES TO COMMITTEES/WORKING GROUPS

Members were advised that there was a need to appoint two representatives to the following committees/working groups:

a. Basketball Project

RESOLVED: That Youth Councillors Miss Ford and Ti be appointed as
the Council's representatives.

b. Bideford Regeneration Initiative

RESOLVED: That Youth Councillors Miss Cloak and Farrant be appointed as the Council's representatives.

c. East-the-Water Youth Committee

RESOLVED: That Youth Councillors Miss Casemore and Pike be appointed as the Council's representatives.

d. Neighbourhood Wardens Scheme

RESOLVED: That Youth Councillors Beauchamp and Farrant be appointed as the Council's representatives.

e. NW Devon Leader+ Community Action for Youth Grants Panel

RESOLVED: That Youth Councillors Miss Cloak and Miss Hancox be appointed as the Council's representatives.

f. Public Transport Working Group

RESOLVED: That Youth Councillors Miss Pike and Miss Raymont be appointed as the Council's representatives.

g. Sports Forum

RESOLVED: That Youth Councillors Martin and Ti be appointed as the Council's representatives.

h. Torridge District Council/Bideford Town Council Liaison Committee

RESOLVED: That Youth Councillors Miss Hagley and Miss Kandasamy
be appointed as the Council's representatives.

i. Underage Drinking Working Group

RESOLVED: That Youth Councillors Miss Ashton and Miss Cloak be appointed as the Council's representatives.

j. Y-SMART Project

RESOLVED: That Youth Councillors Collins and Miss Woolcott be appointed as the Council's representatives.

007 CONSULTATION/JOINT WORKING GROUP BETWEEN TORRIDGE DISTRICT COUNCIL AND THE YOUTH COUNCIL

The Clerk advised that the Youth Council has been approached by Mr Malcolm Harris, Community Development Officer at Torridge District Council, with a request for future joint working between the District Council and the Youth Council. If members are keen to proceed he would welcome the opportunity to attend a meeting in order to engage his ideas. His ideas so far are:

" Involvement in project development, where there are implications for young people.
" Selective attendance at Council Committee Meetings, dependant upon the topic.
" For newly elected members of the Youth Council to identify issues that can be discussed with the District Council. It may be the lack of facilities for young people in Bideford and how this could be addressed.
" That Bideford Town Youth Council could/should be used as a consultation vehicle for the development of the new Community Plan, and other key Council strategies linking into the Local Strategic Partnership.

RESOLVED: That more information was needed in order for the members to make a considered opinion.

008 APPOINTMENT OF A PUBLIC RELATIONS OFFICER AND WEBSITE CONTROLLER

Members were asked to consider appointing a Public Relations Officer and a Website Controller and the reasons for these were outlined.

RESOLVED: That Youth Councillor Miss Hancox be appointed.

009 DATES AND TIMES OF FUTURE MEETINGS

The Chairman sought members' agreement to confirm the dates and times for future meetings.

RESOLVED: That meetings will be held on a Tuesday with a start time of 4.30 pm and last for a period not exceeding 1 hour 30 minutes. Meeting dates agreed: 16 January, 13 February, 13 March, 24 April, 15 May, 19 June, 17 July, 11 September, 9 October and 6 November 2007 (Annual General Meeting).

010 BUS SERVICES

Due to time restrictions this item will be placed on the agenda for the next meeting.

011 YOUTH COUNCIL LOGO

The Chairman invited members to give consideration to creating a logo for the Youth Council to give it its own identity. Youth Councillor Miss Hancox agreed to take this on in her capacity as the Public Relations Officer/Website Controller and would research this with members and bring ideas back to the next meeting.

012 PUBLICISING MEMBERS' NAMES IN PUBLIC PLACES

The Chairman explained the reason for displaying the names of members on College notice boards, Town Council's notice boards and the website.

RESOLVED: That members' names be placed in the public domain including the Youth Council's page on the website.

013 NOMINATION OF A CHARITY

Ms Hagley requested that members give consideration to nominating a charity which would benefit from any profit made from events run by the Youth Council during the year. She stressed that the charity should be youth orientated and asked for nominations at the next meeting.

014 ROTARY 'YOUTH SPEAKS' PROJECT

This item has been withdrawn from the agenda.

015 COMMUNICATION WITH COLLEGES

Due to time restrictions this item will be placed on the agenda for the next meeting.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 6.15 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Thursday 21 September 2006 at 4.45 pm

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor C Bowles
Youth Councillor J Chilcott
Youth Councillor Miss A Pike
Youth Councillor A Radcliffe (Chairman)
Youth Councillor Miss E Trapnell

Edgehill College
Youth Councillor D Sze
Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor J Manners

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Secretary)

102 APOLOGIES FOR ABSENCE

Apologies for absence were received from Youth Councillors Miss K Cloak, Miss M A Downing, Miss Emmanuel-Desir and Miss C Copley (Devon Youth Services). Miss Hagley advised that Debbie Butler is Andie Scilly's replacement and is keen to work with the Youth Council in the future.

103 MINUTES

The Minutes of the Meeting held on 20 July 2006 were approved and signed as a correct record.

104 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised that this was the last meeting of the Youth Council prior to the Annual General Meeting and wished to thank all the youth councillors for their attendance and support during what he considered to have been a good first year.

105 LETTERS OF RESIGNATION FROM YOUTH COUNCILLORS

Letters of resignation were received from Youth Councillors N Bell and C Bowles and were to take effect following the meeting.

106 REPORTS FROM YOUTH COUNCIL REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

Ms Hagley advised that Youth Councillor Sze would be meeting with Mr James Jarroudi from Torridge District Council. Mr Jarroudi had taken note of the Youth Council's aspirations for a basketball pitch as this is a popular sport amongst the youth of the town and had put it forward to his Planning Committee for consideration. The meeting was arranged to take matters forward. Youth Councillor Sze updated members as to the current situation.

(Youth Councillors Miss Ashton and Manners arrived at the meeting).

107 TO RECEIVE AN OVERVIEW OF THE MUSIC CONCERT

Youth Councillor Manners advised that although the attendance for the concert was not great those that did attend enjoyed the day. He added that they event was initially a platform for local groups only three local bands took part.

Youth Councillor Bell felt that the advertising was very poor and insufficient time had been allowed between advertising and the event.

Ms Hagley advised of the problems with the advertising company and problems of illegal fly-posting and dealings with the District Council's Enforcement Office. She continued by saying that Mr Hector Christie (Tapeley Park) had been extremely impressed by the way the Youth Council had run the event and had said he would be willing to work with the Youth Council again and would consider providing some assistance and sponsorship in the future.

Youth Councillor Bell also suggested that 'Thank you' letters be sent to those who helped to which Ms Hagley advised this was being done.

108 BUS SERVICES

Youth Councillor Miss Pike advised that she had attended a meeting of the Transport Working Group and had been requested by the Group why young people do not use local bus services.

Youth Councillor Manners felt that those under the age of 14 did not feel comfortable around adults when travelling alone and the price hike when reaching the age of 16. He felt that student cards to subsidise fares should provided for those up to the age of 18.

The Clerk advised of the difference in subsidised and commercial services.

Youth Councillor Bell felt that the services were unreliable and costly and asked why 15 year olds were classed as adults when this was not the case in other walks of life. Could this be changed to 18?

Youth Councillor Manners specifically mentioned Bus 86 (Hatherleigh to Barnstaple) saying that he could never get the bus as it was either too early or too late!

109 INVITATION TO ATTEND FAIRTRADE CELEBRATIONS

The Clerk advised that he had received an invitation for up to four members of the Youth Council to attend an event to celebrate Bideford becoming a Fairtrade Town. The event is a drop-in social event with refreshments and will be held in the Town Hall on Friday 13 October 2006 between 5 - 7 pm. This will give those attending an opportunity to learn about the Fairtrade movement and its introduction in Bideford. Following discussion on Fairtrade it was:

RESOLVED: That Youth Councillors Chilcott, Miss Pike, Sze and Miss Trapnell attend the event on behalf of the Youth Council.

110 ANNUAL REPORT AND ANNUAL GENERAL MEETING

The Clerk advised that an Annual Report would be required and that members serving on any outside committees or involved in events such as the music concert would have to provide a short report to the Chairman in time for her to put together the Annual Report. This report also needed to include comments and feedback from members on how they felt the year had gone so that these can be taken on board for next year. It was agreed that the Chairman would consolidate the report for the meeting and that the date be changed to Wednesday 18 October 2006.

(Youth Councillor Chilcott left the meeting)

111 2006 ELECTIONS

Ms Hagley advised members of the details in preparation for the forthcoming elections which were due to take place on Tuesday 21 November 2006 and asked for assistance with the workshops.

Youth Councillor Miss Pike, Radcliffe, Sze and Mr Bell agreed to assist with the workshop on 2 November 2006 with Youth Councillors Miss Pike, Radcliffe and Mr Bowles agreeing to assist with the workshop on 9 November and 14 November 2006.

(Youth Councillor Bell left the meeting)

112 SUPPORT GROUP

Youth Councillor Miss Pike advised that the boxes have only produced one or two rude or silly suggestions. She was considering putting a poster up above the boxes explaining the reasons why the boxes were there. Ms Hagley suggested that this should be explained to students during the Local Democracy Weekend and asked Youth Councillor Miss Pike to liaise with Youth Councillors Ashton and Sze as to the best place to locate the boxes within Grenville and Edgehill Colleges.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 6.00 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council
Annual General Meeting
held in the Council Chamber, Town Hall, Bideford on
Tuesday 17 October 2006 at 4.50 pm

PRESENT: Bideford College: Youth Councillor K Cloak (Chairman)
Youth Councillor Miss A Pike

Edgehill College
Youth Councillor T Collins
Youth Councillor D Sze

Grenville College: Youth Councillor Miss M-R Ashton

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Secretary)
Mrs D Butler (Devon Youth Services)
Mrs K Tudor (Wings)

001 APOLOGIES FOR ABSENCE

Youth Councillors J Chilcott, Miss M Downing, Miss Emmanuel-Desir, A Radcliffe, Miss E Trapnell and J Manners.

002 CHAIRMAN'S ANNUAL REPORT

This year saw the formation of the Bideford Town Youth Council. The way in which the Council was formed was through a formal election where candidates who lived, or were educated in Bideford, put forward a campaign (in the form of a speech at a hustings, held in the Pannier Market) and then their peers had to vote the 16 members they wanted to see on the Council.

The first meeting was held on the 30 November 2005 and since then there have been 10 meetings, all being held in school term time. In the first meeting a chair, vice-chair and treasurer were elected. The format of meetings was quite formal and some meetings were quite long. The first few meetings were mainly getting us used to the way things ran and a lot of time was spent electing youth councillors onto committees and working groups who had requested youth council representation. The groups that members currently sit on are Bideford Regeneration Initiative, Leader+ (Youth Grants Panel), Underage Drinking Working Group, East-the-Water Youth Committee, Public Transport Working Group, Sports Forum, Neighbourhood Wardens Scheme and a Y-Smart Project. The Council also has strong connections with Bideford Town Council and Torridge District Council and has representation on their Liaison Committee.

As it was the first year of the Youth Council, everyone was still learning how the set up of a council worked and all the procedures that had to be followed. One thing the Council managed to do though, was to put together a few funding bids; one for a team-building event and one for their main project of the year which was a youth music concert. The Youth Council has had success in influencing additional safety measures in the skate park, lighting and security in Victoria Park and getting a basketball court put back into Bideford.

Overall, the first year has been a huge learning experience for all the youth councillors and those people who mentor us. The next hustings is planned for 15 November 2006 in preparation for this year's elections from which the Council will get several new councillors. We are hopeful that the Youth Council will make even more of an impact and a difference to the young people of Bideford.

As this was the first Annual Report it was thought that a personal view point from the Vice-Chairman, Youth Councillor Radcliffe, would form part of the Report.

"During the 12 months as a youth councillor I have learned a lot about the town called Bideford. I have seen things differently in that people can and will help to achieve something.

I have also learnt to work better in a team with such people as Katie Cloak for whom I have the utmost respect. During our time together as Chairman and Vice-Chairman we attended such important events such as the Bideford Manor Court, Mayor Election Ceremony etc which I was happy to go to and meet wonderful people. Through George I met the former Town Mayor, Marion Sankey, and the current one, Tony Inch, both of whom have supported us in everything we do. Also James Manners and others were working on the music concert. It was unfortunate that we did not get the crowd we were expecting but overall a good night was enjoyed by those there.

The weekend away was awesome for those attending as we were able to be ourselves in front of everyone else and had a good laugh. I enjoyed talking to others; Dragon and help give Mary-Rose a good birthday, and Andy and Ryan a 'thank you' present.

I want to thank Shirley, Kerry from Wings, and all 3 colleges for helping and supporting us and also Bideford and Torridge Councils. Also George, although he can seem boring he really showed his moves at the music concert!

I hope the people can now see that there is something to help the youth and that the Youth Council will do the best it can. I will help during the next elections and show my support for the next Youth Council the best I can; I want to see it become a success."

003 ANNUAL ACCOUNTS

The Clerk presented the Receipts and Payments Account for the year ended 30 September 2006 and advised that next year the accounts would run to the end of October 2007 and every October thereafter. A copy of the accounts is attached and forms part of these Minutes.

Resolved: That the accounts be adopted.

004 NEW CONSTITUTION

A copy of a new 'draft' Constitution was distributed to members with the agenda. Amendments had been made to original document in light of experience gained during the last year and these were discussed with the members. Members were encouraged to adopt the new Constitution.

Resolved: That the amended Constitution be adopted.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.10 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Thursday 20 July 2006 at 4.30 pm

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor J Chilcott
Youth Councillor J Donovan
Youth Councillor A Radcliffe (Chairman)

Grenville College: Youth Councillor J Green
Youth Councillor J Manners

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Secretary)
Miss C Copley (Devon Youth Services)
Councillor A T Inch (Town Mayor)

090 APOLOGIES FOR ABSENCE

Apologies for absence were received from Youth Councillors Miss M-R Ashton, K Cloak, C Emmanuel-Desir, A Pike and D Sze.

091 MINUTES

The Minutes of the Meeting held on 13 June 2006 were approved and signed as a correct record.

092 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised that:

a. A letter was distributed to all youth councillors informing them of the Bideford Regeneration Initiative Open Day which was taking place today between 11.30 am - 9.00 pm at the Burton Art Gallery.

b. A copy of the "Torridge Feet on the Street" Business Plan had been distributed to each youth councillor for their information.

c. The next meeting of the Youth Council will be held on 21 September 2006 with the Annual General Meeting being held on 19 October 2006. The Clerk advised that representatives on the various groups and projects would be expected to compile a short report on what has happened during the year.
d. Miss Copley (Devon Youth Services) would be attending the meetings in the short term until a replacement has been found for Ms Scilly.

e. He had received an e-mail from Youth Councillor Cloak and read out the content to the members.

093 LETTERS OF RESIGNATION FROM YOUTH COUNCILLORS

No letters of resignation were received.

094 REPORTS FROM YOUTH COUNCIL REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

Ms Hagley advised members on the following:

a. That together with Youth Councillor Sze she had met with Mr Jarroudi, Torridge District Council, regarding the re-location of the basketball pitch which was removed when the Sure Start Centre was erected. Following the meeting a letter was sent to Mr Jarroudi from Youth Councillor Sze explaining the background and indicating the Youth Council's keenness to work in partnership towards achieving this. A response had been received from Mr Jarroudi acknowledging the receipt of the letter and agreeing to take the project forward. He is currently looking for sites in Bideford and will be discussing this with the Council's Planning Team. A copy of Youth Councillor Sze's letter and the response was circulated to those members present.

b. That Y-SMART were carrying out a survey in Bideford which would involve our two representatives on specific days/evenings. This would also involve the Youth Centre on The Pill and Wings Hall. The result of the survey would be available when compiled.

095 REPORT ON THE TEAMBUILDING EVENT

The Chairman reported that overall the weekend was considered a success and that none of those attending got into serious trouble! Everyone got on well and the activities were excellent. Youth Councillor Radcliffe agreed to put together a report on the weekend.

096 UPDATE ON THE PROPOSED MUSIC CONCERT

Ms Hagley distributed details to members regarding the current situation on the Music Concert. The event will be held on Saturday 19 August 2006 between 2 - 9 pm at Tapeley Park. A number of questions were raised and answered.

097 NOMINATION OF ANNUAL CHARITY

Members were requested to give consideration to nominating an annual charity.

RESOLVED: That nominations be forwarded to the Clerk.
098 RESPONSES FROM TORRIDGE DISTRICT COUNCIL

a. Provision of Lighting Victoria Park

The Clerk advised that he had received a response from the Property Manager, Torridge District Council, advising that the Council is looking into the matter of providing lights in the park to enable CCTV to be active during the hours of darkness.

b. Repainting of Ramps in the Skateboard Park

The Clerk advised that Torridge District Council had responded by saying that a full annual repaint of the skate park has been completed and that they aim to do this every May. Throughout the year they will touch up and remove graffiti as the occasion arises, however, it is difficult due to costs to keep the finish intact at all times.

Regarding the drainage they advise that they are still having problems with the altered drains due to the SWW works and continue to pursue the matter. The Council has acknowledged that it is not as efficient as they would like especially due to leaves but they will look into this again.

099 INVITATION TO ATTEND FAIRTRADE CELEBRATIONS

The Clerk advised that he had received an invitation for up to four youth councillors to attend an event to celebrate Bideford becoming a Fairtrade Town. The event is a drop-in social event with refreshments and will be held in the Town Hall on Friday 13 October 2006 between 5 - 7 pm. This will give those attending an opportunity to learn about the Fairtrade movement and its introduction in Bideford.

RESOLVED: That the item be deferred to the next meeting.

100 2006 ELECTIONS

Ms Hagley advised members of the details in preparation for the forthcoming elections which were due to take place on Tuesday 21 November 2006. She read out the names of those youth councillors who had been elected for a two year term and asked those members who were not able to do the full term to let her know. She had received notification earlier from Youth Councillor Emmanuel-Desir that she would not be completing her term in office

101 SUPPORT GROUP

Ms Hagley advised that Youth Councillor Pike had mentioned to her that the Proposal
Boxes located in the colleges and the Youth Centre were not working. Members were asked to give some thought to how they would want feedback on youth issues.

RESOLVED: That this item be placed on the agenda for the next meeting.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.45 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Thursday 25 May 2006 at 4.30 pm.

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor C Bowles
Youth Councillor J Chilcott
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor J Donovan
Youth Councillor Miss M A Downing
Youth Councillor Miss C Emmanuel-Desir
Youth Councillor A Radcliffe
Youth Councillor Miss E Trapnell

Edgehill College: Youth Councillor T Collins
Youth Councillor D Sze

Grenville College: Youth Councillor J Manners

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
2 x members of the Support Group
Councillor A T Powell

065 APOLOGIES FOR ABSENCE

Youth Councillors Miss M-R Ashton, Miss Pike and Ms S Hagley (Secretary)

066 MINUTES

The Minutes of the Meeting held on 27 April 2006 were approved and signed as a correct record.

067 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised:

a. Both she and the Vice-Chairman had attended the Mayor Election Ceremony on 18 May 2006 and that they had both been invited to the official opening of the Bideford Quay Enhancements on 1 June 2006.

b. That it would be useful if members checked out other youth council websites and to think of ideas in which the Youth Council could get involved in. She was also looking for a volunteer to run the website.

c. That in accordance with the Constitution the Youth Council had to prepare an Annual Report for the Annual Meeting. She invited members to give consideration to its content.

The Clerk advised:

a. That he had copied a letter to all Youth Councillors regarding the Bideford Regeneration Initiative's Open Day at the Burton Art Gallery on 18 May 2006.

b. Bideford was now a 'Fairtrade' town and that the Steering Committee had written to the Youth Council advising there will be a celebratory event in the near future and that an invitation will be extended to the Youth Council.

c. Ms Sarah Simpson, Service Manager, Y-SMART had asked to give a presentation to the Youth Council regarding a number of projects in the area where she would like some assistance from members. Ms Simpson will be invited to the next meeting to discuss her ideas.

068 LETTERS OF RESIGNATION FROM YOUTH COUNCILLORS

No letters of resignation were received.

069 REPORTS FROM YOUTH COUNCIL REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

The Vice-Chairman advised that the Underage Drinking Working Group should have met the previous evening and was, once again, cancelled. The Clerk advised that he would be taking this issue to the next meeting of the Town Council.

070 PROVISION OF LIGHTING IN THE PARK

The Chairman advised of the issues of underage drinking and anti-social behaviour in Victoria Park and sought the Youth Council's approval to write to Torridge District Council requesting them to provide lighting in the park to enable CCTV to combat this unacceptable behaviour which occurs after dark.

RESOLVED: That a letter be sent to Torridge District Council requesting that they give consideration to the provision of lighting in the park to allow the CCTV cameras to record underage drinking and anti-social behaviour in a bid to resolve these issues.

071 REPAINTING OF RAMPS IN THE SKATEBOARD PARK WITH ANTI-SLIP PAINT

The Chairman advised that she had been made aware of a number of accidents which had occurred in the skateboard park and which were considered to be as a result of the need to paint the ramps with an anti-slip paint. Youth Councillor Radcliffe also advised that the skateboard park was also subject to flooding and asked if the drains could be cleared to allow the water to run away.

RESOLVED: That a letter be sent to Torridge District Council requesting that they give consideration to repainting the ramps with an anti-slip paint due to concerns about safety and that the drainage be checked to deal with the flooding.

072 IDEAS FROM A COMMUNITY PERSPECTIVE REGARDING POTENTIAL FACILITIES IN THE NEW BUILD BIDEFORD COLLEGE

The Chairman requested further ideas for consideration to be put forward. These included a cinema and theatre, football pitch, MUGA, ICT Suit and a History/Museum of Bideford. It was agreed that all ideas would be considered at the next meeting and the final 'wish list' be agreed.

073 UPDATE REGARDING THE TEAMBUILDING EVENT

The Chairman asked Ms Andie Scilly to update members on the weekend teambuilding event. Ms Scilly advised that letters with parental consent forms had been sent to all youth councillors for completion. She had also arranged two informal meetings for parents to meet and talk with her and her colleague, both of whom would be escorting the youth councillors throughout the weekend. At these meetings, details of timings and the format of the weekend would also be given. Members were advised that there would be no cost to them as funding had been secured and they were strongly encouraged to take this opportunity.

(Youth Councillor Collins arrived at the meeting)

074 UPDATE ON THE PROPOSED MUSIC CONCERT

The Chairman advised that as Youth Councillor Manners had not attended a meeting for some time and was, therefore, unable to update members as to the current situation, asked members to consider if the item should be taken off the agenda. Youth Councillor Radcliffe said that he would be happy to move the project forward and Youth Councillor Collins reported that he had been in contact with some bands but had lost the contact details given to him by Ms Hagley. Both Councillors Radcliffe and Collins would progress the project and would report back to the next meeting by which time Youth Councillor Manners may also have an update.

RESOLVED: Members agreed that Youth Councillors Radcliffe and Collins progress the project and report back to the next meeting.

075 UPDATE ON POTENTIAL YOUTH CLUB FACILITIES IN BIDEFORD

The Chairman advised that as Youth Councillor Green had not attended a meeting for some time and was, therefore, unable to update members as to the current situation, she asked members to consider if the item should be taken off the agenda.

RESOLVED: That no further action be taken on this project.

076 SUPPORT GROUP

It was reported that no meetings of the Support Group had taken place but the boxes had been delivered to the colleges and were in place. It was likely that ideas/issues would be forthcoming at the next meeting.

(Youth Councillor Manners arrived at the meeting)

077 CHANGE OF DATE OF THE NEXT MEETING

The Clerk advised that he had to attend Court on behalf of the Town Council on 15 June and that he was also on holiday the two weeks prior to the July meeting and would not be in a position to issue the agenda in time for the meeting. He asked for the meeting dates to be re-scheduled to Tuesday 13 June and Thursday 20 July 2006.

RESOLVED: That the June and July meetings be re-scheduled to 13 June and 20 July 2006.

078 UPDATE ON THE ACCOUNTS

The Clerk advised that he had received this year's grant from the Town Council and the account balance stood at £1,950.00. He reminded members that this money was to cover administration costs.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.10 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Thursday 27 April 2006 at 4.30 pm.

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor Miss M A Downing
Youth Councillor Miss C Emmanuel-Desir
Youth Councillor Miss A L Pike
Youth Councillor A Radcliffe

Edgehill College: Youth Councillor Miss K Gibson
Youth Councillor D Sze

Grenville College: Youth Councillor Miss M-R Ashton

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Secretary)

8 x members of the Support Group

050 APOLOGIES FOR ABSENCE

Youth Councillor Miss E Trapnell.

051 MINUTES

The Minutes of the Meeting held on 30 March 2006 were approved and signed as a correct record.

052 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised that she will be not be at the July meeting as she will be on holiday and that the Vice-Chairman will chair the meeting.

053 LETTERS OF RESIGNATION FROM YOUTH COUNCILLORS

No letters of resignation had been received but it was confirmed that both Youth Councillors Miss Barham and Littlejohns had resigned. Following the mini hustings prior to the commencement of the meeting members were now asked to co-opt two new youth councillors from the Support Group. Members of the Support Group were asked to leave the room whilst the Council considered the candidates.
RESOLVED: That Megan Ann Downing and Amy Louise Pike be co-opted onto the Youth Council.

Both candidates then signed their Declarations of Office and took their place on the Council.

REPORT ON TORRIDGE DISTRICT COUNCIL'S COMMITTEES

The Secretary advised members of the outcome of a meeting she had met with the Leader of Torridge District Council regarding the Council's concerns regarding a lack of co-operation and details about the District Council's Committee meetings. As a result of that meeting it was agreed that Council representation be withdrawn from the Committees but it was suggested that the Youth Council be represented on three dedicated Committees. These were the Neighbourhood Warden Scheme, Basketball Project and the Sports Forum. The Secretary then explained the reasons for each.

a. Neighbourhood Wardens Scheme

RESOLVED: That Youth Councillors Bell and Miss Downing be appointed as the Council's representatives.

b. Basketball Project

RESOLVED: That Youth Councillors Green and Sze be appointed as the Council's representatives.

c. Sports Forum

RESOLVED: That Youth Councillors Miss Ashton and Miss Gibson be appointed as the Council's representatives.

055 APPOINTMENT OF REPRESENTATIVES

a. North West Devon LEADER+ Community Action for Youth Grants Panel

North West Devon LEADER+ had requested two representatives for their Youth Grants Panel and the Secretary explained the Panel's function and how it benefits the youth.

RESOLVED: That Youth Councillors Miss Cloak and Miss Emmanuel- Desir be appointed as the Council's representative.

c. Public Transport Working Group

The Public Transport Working Group had requested two representatives and the Clerk explained the function of this Group.

RESOLVED: That Youth Councillors Miss Pike and Radcliffe be appointed as the Council's representatives.

056 REPORTS FROM YOUTH COUNCIL REPRESENTATIVES ON COMMITTEES/WORKING GROUPS

The Chairman advised that she had attended a meeting of the Bideford Regeneration Initiative (BRI) and although the content of the meeting was confidential she was welcomed and was told that she will be asked for the views of the youth at subsequent meetings.

057 IDEAS FROM A COMMUNITY PERSPECTIVE REGARDING POTENTIAL FACILITIES IN THE NEW BUILD BIDEFORD COLLEGE

The Chairman advised that this item will be placed on the agenda for three consecutive meetings following which any ideas will be forwarded to the Principal of the College. Ideas put forward were an indoor climbing wall, and indoor swimming pool and an ice skating rink.

058 BIDEFORD SEA CADET UNIT

Youth Councillor Radcliffe advised that this issue had been raised at the Manor Court and that he had been a former Sea Cadet himself. He had been invited to attend the unit at Victoria Park to look around and did some research regarding their situation. Whilst it was agreed that the Council could not assist administratively or financially to the Sea Cadets it was agreed they may be able to assist in other ways such as letters of support for funding applications etc.

RESOLVED: That the Council will support the aspirations of the Sea Cadets in principle.

059 PUBLIC RELATIONS OFFICER

At last month's meeting members were asked to consider appointing a public relations officer and the reasons for this were outlined.

RESOLVED: That Youth Councillor Radcliffe be appointed as the Council's Public Relations Officer.

060 UPDATE REGARDING THE TEAMBUILDING EVENT

It was advised that LEADER+ had agreed funding for the event although there were one or two quirks needed ironing out. It was confirmed that the event would take place over the weekend of 16 - 18 June 2006 at Barton Hall, Torquay and would take the form of an activity weekend leaving approximately 5.00 pm on the Friday and returning approximately 4.00 pm on the Sunday. LEADER+ had also requested letters of support from two parents.

061 UPDATE ON THE PROPOSED MUSIC CONCERT

RESOLVED: That in the absence of Youth Councillor Manners this agenda item be deferred to the next meeting.

062 UPDATE ON POTENTIAL YOUTH CLUB FACILITIES IN BIDEFORD

RESOLVED: That in the absence of Youth Councillor Green this agenda item be deferred to the next meeting.

063 SUPPORT GROUP

Youth Councillor Miss Pike advised that she had made up the proposal boxes and these were now in the locations agreed. A letter had also been written to each college etc seeking their help. Some replies had been already been received.

064 ACCOUNTS

The Chairman advised that the Secretary had spent some money on tea, coffee, soft drinks and biscuits for the Open Evening held on 1 March 2006 and needed to be re-imbursed. The Clerk suggested that the Council would like to consider setting up a 'Petty Cash' system and for that to be held by the Treasurer who would keep a record of money spent and hold onto the receipts.

RESOLVED: That the Council sets up a 'Petty Cash' system limited to a maximum of £50.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 6.00 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Thursday 30 March 2006 at 4.30 pm.

PRESENT: Bideford College: Youth Councillor J Chilcott
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor Miss C Emmanuel-Desir
Youth Councillor A Radcliffe
Youth Councillor Miss E Trapnell

Edgehill College: Youth Councillor D Sze

Grenville College: Youth Councillor Miss M-R Ashton

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Secretary)

2 x members of the Support Group

040 APOLOGIES FOR ABSENCE

No apologies for absence were received.

041 MINUTES

The Minutes of the Meeting held on 1 March 2006 were approved and signed as a correct record.

042 MATTERS OF INTEREST FROM THE CHAIRMAN

The Secretary advised that a letter extending an invitation for a representative of the newly formed Youth Council had been received from Bradford & Cookbury Parish Council to attend their Annual Parish Council Meeting and felt that more requests of this nature would follow. She felt there was a need for the members to publicise their area of responsibility, who they were and their role so that the community was informed that they were not responsible for youth issues in the wider area of Torridge. Any request for representation must be submitted by letter in the proper manner for consideration by the Youth Council. In relation to this item she also asked them to consider appointing a Public Relations Officer.

RESOLVED: That members felt this request was outside the scope of their role and declined the invitation.
The Secretary reminded members that they had voted to do a residential weekend and, as such, was working with the Chairman to produce and submit a bid for funding from Leader+. Leader+ determines a massive amount of applications and has personally asked for two representatives from the Youth Council to sit on their panel for determining applications.

At the next meeting it was hoped that Geoff Staddon from the North Devon Gazette would be in attendance to report on the Youth Council at work. The Secretary considered this to be an ideal opportunity for the elected Public Relations Officer to meet with him.

The Chairman and Vice-Chairman had attended the Bideford Manor Court Ceremony and had been introduced to the County Secretary of the Devon Association of Parish Councils. The County Secretary has said that she is willing to come along to a meeting if the members felt this to be of any benefit. They had also been introduced to the Chief Executive of Torridge District Council.

The Secretary advised that she was trying to get Youth Council representatives together with their respective committees so that they can learn how to work with the Youth Council i.e. working practices.

043 LETTERS OF RESIGNATION FROM YOUTH COUNCILLORS

The Chairman advised that although no formal letters of resignation had been received both Youth Councillors Miss Barham and Littlejohns had advised that they would be standing down. To this end a mini hustings involving members of the Support Group should be held prior to the next meeting and the two successful candidates co-opted onto the Youth Council. Mention was made + of the need for youth councillors to get volunteers for the Support Group.

RESOLVED: That a mini hustings takes place in the Council Chamber prior to the next meeting of the Youth Council.

044 REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE COMMITTEES/WORKING GROUPS

The Minutes of the Torridge District Council/Bideford Town Council were read out to members where it affected the Youth Council. Again concern was raised over the method and type of work the Youth Council may be asked to participate. The Secretary advised that she and the Clerk were meeting with the Leader and Head of Regeneration of Torridge District Council on 4 April 2006 in a bid to try and resolve the issues causing concern. Unless something positive happens the Youth Council should give consideration to their future representation.

045 UPDATE REGARDING THE TEAM BUILDING EVENT

The Chairman advised that the Leader+ application for funding had to be in by the end of next week and that she was receiving assistance from the Secretary in putting together the bid. Devon Youth Services was also helping by providing 25% of the funding through 'in kind' contributions. Members were advised that they had already resolved on the issue of attending a residential team building event at the last meeting and now needed to agree a weekend which would be suitable to most in order to submit the application.

RESOLVED: That the event be held over the weekend 16 - 18 June 2006.

046 UPDATE ON THE PROPOSED MUSIC CONCERT

RESOLVED: That in the absence of Youth Councillor Manners this agenda item be deferred to the next meeting.

047 UPDATE ON POTENTIAL YOUTH CLUB FACILITIES IN BIDEFORD

RESOLVED: That in the absence of Youth Councillor Green this agenda item be deferred to the next meeting.

048 NEW BIDEFORD COLLEGE

The Clerk advised that he had spoken with the Principal of Bideford College regarding the input of the Youth Council regarding the new build. The Principal had suggested that the Youth Council could consider issues relating the wider community interests and a number of examples were discussed. It was suggested that consideration be given to placing this ongoing item on the agenda for a period of time.

RESOLVED: That this topic be placed on the agenda for the next three meetings to allow members the opportunity to put forward ideas.

(Youth Councillor Miss Ashton left the meeting)

049 SUPPORT GROUP ASSISTANCE

The Secretary advised that it was discussed at the last meeting ways in which the Support Group and Youth Council could work together. It was agreed that the Support Group should have its own Chairman. There was also the issue of where the 'Proposal Boxes' should be located.

RESOLVED: That Miss A Pike be elected Chairman of the Support Group and that 'Proposal Boxes' be placed at the following locations: Bideford College reception, student reception at Geneva Library, Edgehill College reception, Grenville College reception, Bideford Youth Centre and Wings Hall.

Miss Pike also advised that she had been checking some of the Youth Council sites on the web to see what projects they were involved in and gave details of what she had found out.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.50 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Wednesday 1 March 2006 at 4.30 pm.

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor J Chilcott
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor Miss C Emmanuel-Desir
Youth Councillor A Radcliffe

Edgehill College: Youth Councillor T Collins
Youth Councillor Miss K Gibson
Youth Councillor D Sze

Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor J Green
Youth Councillor J Manners

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Minute Secretary)

3 x members of the Support Group
8 x members of the public

The Clerk welcomed those present, particularly the parents of the youth councillors who had been invited to an 'Open Evening' so that they could see the Youth Council in operation. After a short introduction about the Youth Council he introduced Ms Shirley Hagley who gave further background on the Youth Council before handing over to the Chairman. Following her introduction the Chairman asked individual members to introduce themselves to those present.

030 APOLOGIES FOR ABSENCE

Apologies for absence were tendered on behalf of Youth Councillors Miss C Barham and Miss E Trapnell

031 MINUTES

The Minutes of the Meeting held on 16 February 2006 were approved and signed as a correct record.

032 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman encouraged members to look on the internet to see what projects and schemes other Youth Councils throughout the country were involved in.

033 LETTERS OF RESIGNATION FROM YOUTH COUNCILLORS

a. The Chairman advised that although she had been expecting a resignation but to date no formal letter had been received.

b. Members were advised of the need for the Support Group to act as a search engine for information and it was felt that numbers should shadow the number of Youth Councillors i.e. 16. If resignations were received during a a youth councillors term of office then one of the Support Group members would be co-opted onto the council in accordance with the Constitution. It was suggested that a mini hustings could be held at a council meeting and a vote taken on who should be co-opted.

RESOLVED: That when a member of the Youth Council resigns, members of the Support Group will be invited to do a short presentation as to why they wish to serve on the Youth Council and that selection will be by vote of those youth councillors in attendance.

034 REPORTS FROM COUNCIL REPRESENTATIVES ON OUTSIDE COMMITTEES/WORKING GROUPS

The Chairman advised that none of the youth councillor representatives had yet attended any outside meetings. She continued by saying that she and Youth Councillor Green had attended the relevant Torridge District Council Committee meeting at which discussion of the Basketball net was to be discussed only to find out at just prior to the meeting that the item was not on the agenda. Both she and Youth Councillor Green agreed that there was no point in them staying there and left.

035 PUBLICATION OF MEMBERS' DETAILS IN PUBLIC PLACES

The Chairman advised that this item had been deferred from the last two meetings. The Clerk explained the need for such information to be displayed.

RESOLVED: That contact details of the Youth Council members be placed in the public domain including the Youth Council's section of the Town Council's website.

036 PARTICIPATION IN A TEAM BUILDING EVENT

The Chairman advised that this item had been deferred from the last meeting and need to be resolved as to whether an event such as this would benefit members. She summarised details of the Llain Activity Centre in Wales, together with details of the activities on offer and accommodation (further information can be found at www.llain.com). The Chairman also reported that funding for this had been identified and the need for adult support.

RESOLVED: That a teambuilding event be agreed in principle with dates to be confirmed and that a bid be submitted to Leader+ for funding.

037 UPDATE ON THE PROPOSED MUSIC CONCERT

Youth Councillor Manners advised that he had not heard anything from the Landmark Theatre but said that Grenville College had offered the use of the Moreton grounds for an Open Air Concert in late August. Youth Councillor Collins agreed to contact North Devon College with a view to getting details of band contacts and find out more on how they run their event and will report back to Committee at the next meeting. The Committee agreed to meet and draw up a Business Plan for the next Council meeting.

038 UPDATE ON YOUTH CLUB FACILITIES IN BIDEFORD TOWN COUNCIL

Youth Councillor Green advised that the committee was looking at suitable buildings in the town and wanted to know who the agent was for the old Warmington's site. Members were advised that this was a Bridge Trust property and that the Clerk would let the committee have a contact address for the Bridge Trust. It was suggested that the committee look for other potential buildings. Members were reminded of the need for a Business Plan to be drawn up and the Clerk and Secretary agreed to help produce one.

039 SUPPORT GROUP ASSISTANCE

The Chairman asked members to consider how the Support Group could be used to assist the Council. She suggested that consideration be given to a 'Proposal Box' being situated in each of the colleges and that the Support Group be given the task of considering the suggestions put forward in the boxes and submitting to Council those suggestions which, in their opinion, are considered to be sensible and acceptable. Ms Hagley advised that she would meet with the Support Group to establish a definitive list to enable vacancies to be identified and bring it to the next meeting. Any vacancies would be posted between Edgehill and Grenville Colleges through their respective Youth Councillors.

RESOLVED: That a 'Proposal Box' be situated in each of the colleges and that authority be delegated to the Support Group for submitting to Council those suggestions which are considered to be sensible and acceptable.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.45 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Thursday 16 February 2006 at 4.30 pm.

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor J Chilcott
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor J Donovan
Youth Councillor Miss C Emmanuel-Desir
Youth Councillor A Radcliffe

Edgehill College: Youth Councillor D Sze

Grenville College: Youth Councillor J Green
Youth Councillor J Manners

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Minute Secretary)
3 x members of the Support Group

018 APOLOGIES FOR ABSENCE

Apologies for absence were tendered on behalf of Youth Councillors Miss M-R Ashton, Miss C Barham and Miss E Trapnell.

019 MINUTES

The Minutes of the Meeting held on 25 January 2006 were approved and signed as a correct record.

020 MATTERS OF INTEREST FROM THE CHAIRMAN

The Chairman advised:

a. Of the protocol for tendering apologies if they could not make a meeting.

b. She wished to thank the Support Group for their continued support to the Council.

c. The Council's representatives of the Underage Drinking Working Group and the Torridge District Council/ Bideford Town Council Liaison Committee the date, time and venue of their next meeting.
021 CHANGE TO THE ORDER OF BUSINESS

RESOLVED: That the order of business be changed so that agenda item 7 be taken next.

022 ORGANISATION OF A MUSIC CONCERT

Youth Councillor Manners requested that the Council gives consideration to arranging a Music Concert on 20 May 2005 at the Landmark Theatre for local bands under the age of 18. Each band would be given a 15 minute slot and an entrance fee, amount yet to be decided, would be charged.

RESOLVED: That the Council agreed in principle but that a proper business plan be put to the Council for consideration.

RESOLVED: That a separate Committee be established to process the business plan and would consist of Youth Councillors Miss K Cloak, Collins, Green, Manners, Radcliffe and Sze

023 CHANGE OF DATE FOR THE 2 MARCH 2006 MEETING

The Clerk advised of the need to change the date of the next meeting due to Town Council commitments.

RESOLVED: That the date of the next meeting be changed to 1 March 2005.

024 PRESENTATION BY TORRIDGE DISTRICT COUNCIL

The Chairman welcomed Mr Shaun Kearney to the meeting. Mr Kearney then gave a presentation to the Council regarding a two year Neighbourhood Warden pilot scheme being looked into for East-the-Water. He advised that he was currently working up a bid for £200,000 which would provide a Community Worker and a Neighbourhood Warden together with two further wardens; one each for Appledore and Westward Ho! The idea of the scheme was to help the community and give a visual presence in the area. In addition to seeking the views of members he was also seeking representation from the Council to sit on a Steering Group which would be set up. Questions raised included:

· What was the function of the Neighbourhood Warden
· When would he/she be patrolling the area
· Where did this fit in with the police
· When was the Steering Group being set up

The Chairman thanked Mr Kearney for his attendance.

Unfortunately, the other representative from Torridge District Council who was to speak on the Football Ground wall had been delayed at another meeting and was unable to attend.

025 'OPEN EVENING' WITH PARENTS

Ms Shirley Hagley updated members regarding the programme for the 'Open Evening' with parents and the need to supply tea, coffee, soft drinks and biscuits.

RESOLVED: That funding is made available to host the 'Open Evening and that invitations be sent out addressed to the Youth Councillors.

026 YOUTH CLUB FACILITIES IN BIDEFORD

Youth Councillor Green raised the issue of an under 18's Club in Bideford on the lines of a nightclub, without alcohol, which would be open during daytime, Friday and Saturday nights and holidays.

RESOLVED: That a separate Committee be established to process the idea further and would consist of Youth Councillors Miss Cloak, Chilcott, Donovan, Miss Gibson, Green and Manners.

(Youth Councillor Manners and Green left the meeting)

027 PARTICIPATION IN A TEAM BUILDING EVENT

It was felt that since there were less than half the members present this item should be deferred until the next meeting.

RESOLVED: That the item be deferred to the next meeting.

028 YOUTH COUNCIL INVOLVEMENT IN THE NEW BIDEFORD COLLEGE

The Chairman advised that she had been approached by the Principal of Bideford College with a view to the Youth Council having a say in the development of the new College to be built.

RESOLVED: That the Council agrees in principle to being involved in the new College but would like more information as to the level of involvement required.

029 PUBLICATION OF MEMBERS' DETAILS IN PUBLIC PLACES

As the member who raised issues with this item was not at the meeting it was agreed not to discuss it at this time.

RESOLVED: That the item be deferred to the next meeting.

The business of the Meeting having been completed, the Chairman thanked the Members for their attendance and the Meeting concluded at 5.50 pm.

BIDEFORD TOWN COUNCIL

Minutes of the Bideford Town Youth Council Meeting

held in the Council Chamber, Town Hall, Bideford on

Wednesday 25 January 2006 at 4.00 pm.

PRESENT: Bideford College: Youth Councillor N Bell
Youth Councillor C Bowles
Youth Councillor J Chilcott
Youth Councillor Miss K Cloak (Chairman)
Youth Councillor J Donovan
Youth Councillor Miss C Emmanuel-Desir
Youth Councillor G Littlejohns
Youth Councillor A Radcliffe

Edgehill College: Youth Councillor Miss K Gibson
Youth Councillor D Sze

Grenville College: Youth Councillor Miss M-R Ashton
Youth Councillor J Green
Youth Councillor J Manners

IN ATTENDANCE Mr G B McLauchlan (Town Clerk)
Ms S Hagley (Minute Secretary)
8 x members of the public

009 APOLOGIES FOR ABSENCE

Apologies for absence were tendered on behalf of Youth Councillors Miss C Barham, T Collins and Miss E Trapnell

010 MINUTES

The Minutes of the Meeting held on 30 November 2005 were approved and signed as a correct record.

011 APPOINTMENT OF REPRESENTATIVES

Members were advised that the Youth Council had been approached with a request to have representatives on the following committees/groups:

a. Bideford Regeneration Initiative (BRI) Steering Group

BRI had requested two representatives to sit on its Steering Group.

RESOLVED: That Youth Councillors Miss Cloak and Green be appointed as the Council's representatives.

b. Bideford Town Council Underage Drinking Working Group

The Underage Drinking Working Group had requested four representatives but it was considered that two representatives would be sufficient.

RESOLVED: The Council considered that two representatives would be sufficient and that Youth Councillors Miss Gibson and Radcliffe be appointed as the Council's representatives.

c. East-the-Water Youth Council

The East-the-Water Youth Council had requested two representatives.

RESOLVED: That Youth Councillors Donovan and Littlejohns be appointed as the Council's representatives.

d. Torridge District Council Committee/Bideford Town Council Liai