Full Council Minutes 2004

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14 Octrober 2004 11 November 2004



BIDEFORD TOWN COUNCIL
Minutes of the Meeting held in the Council Chamber, Town Hall, Bideford on
Thursday 11 November 2004
PRESENT: North Ward: Councillor P S Christie (Town Mayor) Councillor C J Leather Councillor Mrs M A Sankey
South Ward: Councillor D J Daniel Councillor A T Inch
East Ward: Councillor S E L Clarke Councillor W G Isaac Councillor A T Powell
IN ATTENDANCE Mr G B McLauchlan (Town Clerk) Mrs H J Blackburn (Deputy Town Clerk) 7 x Members of the Public 2 x Representatives from Beaford Arts
Prior to the commencement of the Meeting there was a Public Participation Session.
Mr G N Stephens of Hyford Lodge, Catshole Lane, Clovelly Road, Bideford, raised the issue of the future of the woodlands which surround Ford House. A letter regarding these issues has been received by the Clerk. The Mayor advised that a community group would be set up to look after the woodland and he would pass the letter to this group. Three members of the public expressed an interest in joining this group.
125 PRAYERS
On the invitation of the Mayor prayers were offered by Reverend Paul Martin from the High Street Methodist Church.
126 APOLOGIES FOR ABSENCE
Councillors H R Barton (North Ward - Illness), G Boundy (South (Outer) Ward - Holiday), J D Hadfield (North Ward - Personal), D M Ratcliff (South Ward - Illness) and Miss A M Walters (South Ward - Holiday). 127 DECLARATION OF INTEREST ON ITEMS ON THE AGENDA Councillor Christie declared a personal interest in agenda items 16 Minute No 012.d. (Member of the Bideford Archive Council) and 21 (Trustee of the Bridge Trust). Councillor Clarke declared a personal interest in agenda item 16 Minute No 012.d. (Committee Member of the Chamber of Commerce). Councillor Daniel declared a personal interest in agenda item 16 Minute No 012.d. (Committee Member of the Town Band). Councillor Inch declared a personal interest in agenda items 16 Minute No 012.d. (Citizen's Advice Bureau Trustee and daughter is a member of The Bideford Youth Pipe Band) and 21 (Trustee of the Bridge Trust). Councillor Isaac declared a personal interest in agenda items 16 Minute No 012.d. (Member of Chamber of Commerce Festivals Committee and Member of TVS Board of Management) and 20 (Proximity of own premises to one of the possible camera sites). Councillor Leather declared a personal interest in agenda item 16 Minute No 012.d. (Committee Member of the Bideford Area Club for Disabled Learners).
128 MINUTES
The Minutes of the Meeting held on 14 October 2004 were approved and signed as a correct record.
129 MONTHLY UPDATE ON POLICING ISSUES WITHIN THE PARISH
There was no update by the police this month. The Clerk was asked to write to Inspector Pepper requesting that the Town Council be informed if attendance was not forthcoming.
130 BEAFORD ARTS
a. The Mayor welcomed Ms Lisa Harty and Ms Lisa Warren-Clark to the Meeting.
b. Ms Warren-Clark and Ms Harty then gave their presentation on the work of Beaford Arts. Beaford Arts is a rural arts organisation that produces work which is open to all. Their work includes:
§ Live performances and exhibitions hosted by small communities. § A rural, touring cinema. § Community projects and workshop. § The Beaford photographic collection. § A centre for creative learning for all ages. § Work within the local communities.
Ms Warren Clark and Ms Harty then highlighted some of the social benefits of their work and described three projects they are currently developing. They explained their partnerships, where their funding comes from, and gave an overview of their accounts.
c. Councillor Clarke enquired how much money is spent on wages. He was told this was approximately £120,000.00 per year which includes the staff at the residential centre.
Councillor Powell clarified which areas Beaford Arts are working in.
Councillor Daniel asked about government funding and was advised that the money given to Beaford Arts by the Arts Council was going to be cut.
Councillor Isaac asked if government funding schemes depended on Beaford Arts being increasingly commercial. He was advised that the stakeholders are very supportive and the government has clear 6 point guidelines on how to work with an organisation. They do, however, feel it is important to look for outside funding and the impact of their delivery is very important.
Councillor Mrs Sankey praised Beaford Arts for their work and said she was very pleased to see they were thriving. d. The Mayor then thanked Ms Warren-Clark and Ms Harty for attending the Meeting and briefing Members on the work of Beaford Arts. Ms Warren-Clark and Ms Harty then left the Meeting.
131 BRIDGE TRUST: APPOINTMENT OF NOMINATIVE TRUSTEE
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"That the Clerk writes to the Bridge Trust accepting the position regarding a substituted Trustee, but saying the Town Council cannot accept receiving the Bridge Trust report in part 2 on a blanket basis but is, however, prepared to move to part 2 for any appropriate issues."
(Vote - For: 8, Against: 0)
132 MAYOR'S CADET
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That Sergeant Dave Heal be appointed as the Mayor's Cadet."
(Vote - For: 8, Against: 0) 133 CODE OF CONDUCT: STANDARDS COMMITTEE
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Clarke, and duly seconded, the Members resolved:
"To accept the report."
(Vote - For: 8, Against: 0)
134 FORD HOUSE WOODLAND
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That a public meeting be held early in the New Year to discuss the setting up of a Community Group for the future of the woodland. This meeting to be advertised in the Gazette & Advertiser."
(Vote - For: 8, Against: 0)
135 GRAFFITI: VICTORIA PARK
The Members noted the report, which is attached and forms part of these Minutes.
136 REMEMBRANCE STONES: VICTORIA PARK
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"To support any measures which are endorsed by the Royal British Legion."
(Vote - For: 7, Against: 1)
137 CORRESPONDENCE OR OTHER BUSINESS ESPECIALLY BROUGHT FORWARD ON THE DIRECTION OF THE TOWN MAYOR.
a. The Mayor reminded Councillors that they need to be robed and ready for the Remembrance Day parade by 10.30 am on Sunday.
b. The Mayor advised that he is planning to ask the Fair Trade Group to make a short presentation to the Town Council regarding Bideford becoming a Fair Trade town.
c. The Mayor advised that next October will be the 150th anniversary of the railway arriving in Bideford. To mark the occasion the floral train which is currently in Barnstaple will be brought to Bideford for the celebrations. The Mayor suggested the train could be included in the floral displays for next year from the budget. Councillors were asked to think about where it should be positioned.
d. The Mayor advised that the Christmas lights will be switched on at 5pm on Friday 3 December 2004.
e. The Mayor advised that Bideford Town Band will be giving a Christmas Concert at the Royal Hotel starting at 6.45 pm on Monday 6 December 2004. Anyone requiring tickets to contact the Clerk.
138 DOCUMENTS WORKING COMMITTEE
The Minutes of the Meeting held on 27 October 2004 were approved and the decisions duly ratified.
139 MINUTES OF THE PLANNING COMMITTEE MEETING
The Minutes of the Meeting held on 27 October 2004 were approved and the decisions duly ratified.
140 FINANCE & GENERAL PURPOSES COMMITTEE
a. Minute No 012.d.
On the motion of Councillor Inch, and duly seconded, the Members resolved:
"That the application for a grant from the North Devon Trade Justice Group be referred back to the Committee for reconsideration."
(Vote - For: 8, Against: 0)
On the motion of Councillor Powell, and duly seconded, the Members resolved:
"That the contribution to the TVS Children's Holiday Fund be reconsidered by the Committee in the light of some new information from Clerk."
(Vote - For: 7, Against: 0, Abstentions: 1)
b. Minute No 014
On the motion of Councillor Clarke, and duly seconded, the Members resolved:
"That the Clerk approaches Mr Pope for an assessment in terms of a successful prosecution and costs on taking legal action against the Company who supplied the Christmas Lighting Scheme."
(Vote - For: 8, Against: 0)
The Clerk advised that Councillor Clarke had contacted the County Council's Lighting Engineer to seek clarification as to whether or not it was possible to put the cross street decorations up along The Quay, but it appears the decorations are too heavy for this purpose.
The Clerk reported that DS Electrical has carried out the renovation work to the brackets.
The Clerk reported that the cost of providing white lights for Bridgeland Street would be approximately £2,700.00.
On the Motion of Councillor Christie, and duly seconded, Members resolved:
"That the lights be purchased for Bridgeland Street."
(Vote - For: 8, Against: 0)
c. The Minutes of the Meeting held on 1 November 2004 were then approved and the decisions duly ratified.
141 MINUTES OF THE MARKET MANAGEMENT COMMITTEE MEETING
The Minutes of the Meeting held on 10 November 2004 were approved and the decisions duly ratified.
142 ACCOUNTS
a. On the motion of Councillor Powell, seconded by Councillor Inch, the Members approved the accounts, which are attached and form part of these Minutes.
(Vote - For: 8, Against: 0)
b. On the motion of Councillor Powell, seconded by Councillor Inch, the Members received and approved the Internal Inspector's Report for the period 1 July - 30 September 2004.
(Vote - For: 8, Against: 0)
143 NOTICE OF MOTION
Councillor A T Powell moved the following Notice of Motion and was duly seconded:
"That the Town Council write to Torridge District Council with a view to exploring the possibility of the Town Council taking possession of, and/or the responsibility for the Management of Bideford Town's Victoria Park."
Councillor Isaac moved and was duly seconded:
"That this item be put on the agenda of the next Liaison Committee meeting to discuss the possibility of increased involvement from the Town Council and possible revenue raising sources explored."
(Vote - For: 8, Against: 0)
144 NOTICE OF MOTION: CCTV CAMERAS
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Clarke, and duly seconded, the Members resolved:
"That the Clerk writes back to Mr Webster asking for clarification on the level of contribution he had in mind and that £10,000.00 be put in the budget for CCTV cameras."
(Vote - For: 5, Against: 2, Abstentions: 1)
145 BIDEFORD LONG BRIDGE
The Members noted the content of the notes of a meeting held on 5 October 2004 between Devon County Council, Torridge District Council and Bideford Town Council, which had been circulated with the agenda. Councillor Clarke suggested that one option for an upstream bridge may be to approach the company who owns the brownfield site down behind Jewsons. It was agreed that this item be placed on the agenda of the next Torridge District Council/Bideford Town Council Liaison Committee.
146 TORRIDGE DISTRICT COUNCIL SPECIAL DEVELOPMENT & TRADING SERVICES COMMITTEE: PARKING POLICY
Councillor Leather updated Members on the outcome of the meeting on 28 October 2004. On the motion of Councillor Leather, and duly seconded, the members resolved:
"That the Clerk writes to Torridge District Council stating that the hours during which parking is charged remain the same."
(Vote - For: 8, Against: 0)
147 BIDEFORD PHOENIX MORRIS
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"That the Clerk writes to Phoenix Morris advising that the Council authorises the use of the lower part of the shield depicting the bridge and ship."
(Vote - For: 8, Against: 0)
148 OCTAGON
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That the remnants of the Octagon be offered to the Torrington Cavaliers for use on HMS Victory and that Torridge District Council be informed of this action."
(Vote - For: 8, Against: 0)
149 BIDEFORD MANOR COURT: PRESENTMENT 6
The Members noted the report, which is attached and forms part of these Minutes. Councillor Clarke offered to try and source a stone on which to mount the plaque which is currently under the oak tree in the park.
150 TORRIDGE DISTRICT COUNCIL/BIDEFORD TOWN COUNCIL LIAISON COMMITTEE
The Clerk asked Members to note that this meeting had been arranged for 6.00 pm on Monday 22 November 2004. The Finance & General Purpose meeting would now be rescheduled for 7.30pm.
Councillor Isaac requested that the Regeneration of Bideford be added to the matters for discussion at the next meeting.
151 NEW YEAR'S EVE CELEBRATIONS - PROPOSED TEMPORARY ROAD CLOSURE ORDER
The Members noted the content of a letter from the Acting Solicitor, Torridge District Council, which had been circulated with the agenda. Councillor Isaac highlighted the changes from last year's road closure order.
152 MEMORANDUM 10/04
The Mayor drew the Members' attention to the content of the memorandum.
The business of the Meeting having been completed, the Mayor thanked the Members for their attendance and the Meeting concluded at 8.40 pm.

BIDEFORD TOWN COUNCIL - AGENDA REPORT FOR MEETING ON 11 NOVEMBER 2004
7. BRIDGE TRUST - APPOINTMENT OF NOMINATIVE TRUSTEE
Mr P R Sims, Steward, Bideford Bridge Trust, has written saying that he was slightly surprised to read the Town Council's request to appoint a further Nominative Trustee in view of the fact that the Council already has three Nominative Trustees, albeit that Mr Christie is also serving as Town Mayor. Mr Sims says that in view of this the guidance of the Charity Commission is being sought and that when this is to hand and has been considered by the Trustees, he will be able to respond further. In the meantime it must be taken that the proposal set out in the Town Council's letter is not acceptable and Mr Sims asks that Councillor Leather be kindly informed accordingly.
8. MAYOR'S CADET
The Clerk was recently been informed by telephone that the Mayor's Cadet, Warrant Officer Ross Wolverson, has recently embarked on a trip around the world and that they would like to nominate a replacement for him. The Clerk wrote back which prompted a reply from Flight Lieutenant M J Haywood as follows:
"Thank you for your letter dated 20 October. I would like to offer my sincere apologies for Cadet Warrant Officer Ross Wolverson's failure to inform the Mayor of his intentions. I had spoken to him regarding the importance of this and he assured me he had done so.
CWO Wolverson recently attended RAF College Cranwell with the intentions of joining the Royal Air Force as a pilot. Having successfully passed all the requirements for aptitude, medical and leadership, his only shortcoming was he needed more 'life experience'. Therefore, he decided that in order to fulfil this requirement, he has embarked on a 12 month trip around the world starting in Japan in October.
As he will be out of the county for the remainder of his term as Mayor's Cadet, I would like to terminate his appointment with the Town Council and in his place I would like to nominate Sergeant Dave Heal from the Squadron as his replacement.
Once again I would like to offer an unreserved apology from the Squadron for any inconvenience this has caused and I will be taking the matter up with Cadet Warrant Officer Wolverson on his return to the UK."
Members are requested to approve the change.
9. CODE OF CONDUCT: STANDARDS COMMITTEE
Mr A Winfield, Monitoring Officer, Torridge District Council, has written saying that his Council's Standards Committee has asked him to write to all Parish Councils within Torridge. In introducing himself he advises that he is the Head of Performance for Torridge District Council and the Council's Monitoring Officer. Part of his job is to support the Standards Committee in its role in providing and maintaining high standards of conduct, ethics and probity through the operation of the Code of Conduct. This includes the conduct of Parish and Town Councils and their councillors. Mr Winfield advises that The Standards Committee consists of 6 independent Co-opted Members and 6 District Councillors. The Chair and Vice Chair of the committee are not District Councillors. A list of current members is as follows:
Independent Co-opted Members: Torridge Councillors:
Mr Philip Wood - Chairman Cllr Barton Mr Brian Ormerod - Vice Chairman Cllr Boundy Mr John Ager Cllr Collins Mrs Valerie Gladman Cllr Eastwood Mrs Rosemary Lock Cllr Mrs Mounce Mr David Ratcliff Cllr Mrs Paddon
Mr Winfield says that one reason for this letter is to notify members of the new Local Determination Regulations that are due shortly from the Office of the Deputy Prime Minister. These regulations will permit the Standards Board's ethical standards officer to refer an allegation for local consideration by the Council's Monitoring Officer and subsequent reporting to the Standards Committee. In addition the Standards Committee would also like to receive the Town Council's views on:
· "the Code in Practice" video that was sent to all Parish and Town Councils by the Standards Board in May 2003 · the Code of Conduct - Mr Winfield says he understands from the Standards Board that they are looking at revising the Code of Conduct and asks if there are any amendments that we would like to see? · any future needs that the Town Council may require from the Standards Committee e.g. training etc.
Mr Winfield says The Standards Committee intends to be an active committee and is keen to ensure a high standard of ethics and probity within public bodies. To help achieve this the committee intend to have more regular contact with the Town and Parish Councils. He advises that further information on the ethical framework in public life is available via the Standards Board website: www.standardsboard.co.uk
10. FORD HOUSE WOODLAND
Members will recall that at last month's meeting a number of councillors were appointed to meet with representatives of Bellway Homes Ltd to take over the woodland. Councillors and representatives met on 3 November 2004 and walked round the woodland. Apart from some minor clearing of building debris and old fencing the condition of the woodland was found to be acceptable. Bellway Homes Ltd has agreed to clear the area. Although the land has been accepted by the Council, the legal paperwork still has to be completed. Consideration now needs to be given to the formation of a community group to manage the woodland.
11. GRAFFITI: VICTORIA PARK
Inspector S R Pepper has written advising that he has researched their systems and found no record of reported graffiti during the month of August. As the damage was not reported it therefore was not crimed. He has checked with the CCTV and there is no record of the damage being caused. They are unable to research further as they do not have the committed date i.e. anytime before 28 August 2004. The damage has since been over-painted.
12. REMEMBRANCE STONES: VICTORIA PARK
Mr D Jenkin, Torridge District Council, has written on behalf of the Head of Property & Asset Management, enclosing a copy of a letter he has sent to The Royal British Legion in Bideford. The letter to the Legion reads:
"I wrote to your Area Office in Exeter during June 2003, outlining a proposal to relocate the Stones of Remembrance in Victoria Park, Bideford. The proposal involved resiting the stones on a triangle of grass just within the main entrance to the park on a solid triangular plinth.
Since writing I have received positive views from The Burma Star Association and have discussed the proposal with the Town Clerk of Bideford Town Council, who provided the stone.
Before progressing the project I would be grateful if you would raise the matter with your Members and let me have your written views on the proposal. To assist you in this matter I enclose an aerial view of the park and a photomontage of the stones in the proposed location (held on file).
The location has been selected to provide a higher profile for the Stones of Remembrance and to improve access for Remembrance Day ceremonies.
I look forward to receiving your views in due course."
Mr Jenkin also copied both his letters to Mrs J Vickers, an ex-Mayoress, and says that in order to ensure that he has everybody's views he would be grateful if Members could consider the proposal and let him have the Town Council's formal views so that they can be fully taken into account.
20. NOTICE OF MOTION: CCTV CAMERAS
Mr R L Webster, Head of Building Control & Public Protection, Torridge District Council, has written in regard to the Old Town Graveyard area advising that at present there is no plan to provide a camera in this area, but that our comments and concerns are noted. With regard to East-the-Water, railway bridge area he advises that discussions have taken place between the Police, District Council and other interested parties to see if the joint funding of a camera or cameras in this area is possible. These discussions are ongoing. Jubilee Square - Discussions are taking place between the Police, District Council and the owner of the kiosk in an attempt to find a satisfactory response to the drink and drug related offences taking place out of view of the camera. It is hoped that a solution will be finalised in the near future. Mr Webster says that as Members will appreciate, cameras for the CCTV scheme are expensive, and at present there is no capital budget available for an extension to the existing CCTV scheme. Cameras for the CCTV system cost in the order of £15,000 each. This includes the watertight covers and connection to both power and the BT fibre optic line. Mr Webster says that perhaps the Town Council may wish to partly fund the proposed cameras? He closes by saying he can assure Members that the comments and concerns of the Town Council are taken seriously, and where possible, will be accommodated.
23. BIDEFORD PHOENIX MORRIS
Mr T Crisp, Treasurer, Bideford Phoenix Morris, has written saying that they would very much like to have the formal authorisation of Bideford Town Council to use the lower part of the shield depicting the bridge and ship, as part of their uniform (kit). He says they currently use this depiction on their badge and had no idea of the legalities surrounding its use. Mr Crisp says they obviously have no desire to operate outside the law, so request that they be given the necessary authorisation for its continued use either as now, or for something more professionally embroidered, which is virtually the same as that used by Bideford College.
24. OCTAGON
Members will recall that at last month's meeting it was agreed that before any decision was made on the future of the Octagon, Members view the remains before the next meeting in order to assess whether or not it would be a practical project, taking into consideration the cost of renovation. Members are now required to consider the options.
BIDEFORD MANOR COURT: PRESENTMENT 6
Mr M Smallridge, Torridge District Council, has written on behalf of the Head of Property & Asset Management, saying that with regard to the plaque under the oak tree in the Park, it has been put back on a number of occasions and that they will put it back in position once again. He says that being made of cast iron, they are aware that in time they may lose it or it may get broken so they have been keeping it in the safety of their nursery. He suggests it may be an idea for the Town Council to have a copy made or to have it mounted on a stone as some of the other plaques have been. As far as he is aware they do not have any other historic plaques in store.
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BIDEFORD TOWN COUNCIL
Minutes of the Meeting held in the Council Chamber, Town Hall, Bideford on
Thursday 14 October 2004
PRESENT: North Ward: Councillor H R Barton Councillor P S Christie (Town Mayor) Councillor J D Hadfield Councillor C J Leather Councillor Mrs M A Sankey
South Ward: Councillor Mrs S EI Bushby Councillor D J Daniel Councillor D M Ratcliff Councillor Miss A M Walters
South (Outer) Ward Councillor G Boundy
East Ward: Councillor W G Isaac Councillor A T Powell
IN ATTENDANCE Mr G B McLauchlan (Town Clerk) Mrs H J Blackburn (Deputy Town Clerk) 8 x Members of the Public
Prior to the commencement of the Meeting there was a Public Participation Session.
Mr T Langdon of 2 Church Walk, Bideford raised the issues of Bideford Quay, the policies of the Liberal Democratic Party and the proposed household rubbish policy. Councillors Hadfield and Barton responded to the issues raised.
Mr P Harris of 6 Rowe Close, Bideford raised the issue of the woodland at Grenville Ridge. Councillor Christie requested he put his concerns in writing to the Town Council.
105 PRAYERS
On the invitation of the Mayor prayers were offered by Reverend Ian Handscomb from the Baptist Church.
106 APOLOGIES FOR ABSENCE
Councillors A T Inch (South Ward - Holiday), C J Birchmore (East Ward - Work), S E L Clarke (East Ward - Holiday).
107 DECLARATION OF INTEREST ON ITEMS ON THE AGENDA Councillor Barton declared a personal interest in agenda items 6.a. and 10.c., Minute Nos 63.g. (Bideford Bridge Trust) and e.(Devon County Councillor). Agenda items 13.a. (Bideford Bridge Trust) 14. (Bideford Bridge Trust) and 15 (Devon County Councillor). Councillor Barton declared a prejudicial interest in agenda item 10.4., Minute Nos 59.a. and b. (TDC Licensing Board). Councillor Mrs Bushby declared a prejudicial interest in agenda item No 10.c. Minute No 065. (Sister owns house). Councillor Christie declared a personal interest in agenda items No 6.a., 14. and 15. (Bideford Bridge Trust). Councillor Christie also declared a prejudicial interest in agenda item 10.a. Minute Nos 050.c. (Near his house) and 050.i. and j. (Near his shop). Councillor Isaac declared a personal interest in agenda item 6.b. (A personal member of the Organisation) and a prejudicial interest in 10.c., Minute No 063.i. (No reason given). Councillor Miss Walters declared a prejudicial interest in agenda item No 10.c. Minute No 63.g. (Next door to place of work).
108 MINUTES
The Minutes of the Meeting held on 9 September 2004 were approved and signed as a correct record.
109 MONTHLY UPDATE ON POLICING ISSUES WITHIN THE PARISH
a. PC Paul Butler introduced himself as the new Neighbourhood Beat Officer for East-the-Water. He highlighted the following incidents and activities:
There have been incidences of alcohol consumption in Jubilee Square. The no-alcohol signs are now on display.
Five warrants were made last month for drug offences.
A number of bag thefts had taken place in Safeway/Morrison's car-park. There are a number of suspects.
The CCTV camera is up and running in Lower Gunstone.
New Year's Eve planning is well-underway.
Anti-social behaviour problems are being addressed in the Barton Tors and Ayres Close areas of Bideford. A multi-agency approach is being taken.
b. Councillor Powell commended the police on their activities to reduce drugs abuse.
Councillor Leather informed PC Butler about the vandalism to the planters during the summer and questioned the effectiveness of the nearby CCTV cameras.
Councillor Isaac extended a welcome to PC Butler.
Councillor Barton thanked the police for their valuable work in the Barton Tors area.
Councillor Hadfield informed the police that he had seen a well-known drug dealer urinating into a litter bin. He also said he would welcome more speed cameras in the town. The Mayor then thanked PC Butler for attending the Meeting and updating Members. PC Butler then left the Meeting.
At 6.55 pm the Meeting was adjourned by the Mayor in order for Members to view the fountain on the quay. The meeting re-convened at 7.20 pm.
110 APPOINTMENTS TO OUTSIDE BODIES
a. Bridge Trust
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Hadfield, and duly seconded, the Members resolved:
"That Councillor Leather be appointed to the Bridge Trust for the duration of the Mayor's term of office."
(Vote - For: 11, Against: 0, Abstentions: 1)
b. Torridge Group of the Council for the Protection of Rural England
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"That Councillor Mrs Sankey be nominated as the Council's representative."
(Vote - For: 10, Against: 1, Abstentions: 1)
111 TRAINING EVENT: ETHICAL FRAMEWORK - YOUR CHANCE TO MEET THE STANDARDS BOARD: 25 OCTOBER 2004
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That the Clerk attends this event."
(Vote - For: 12, Against: 0)
112 FORD HOUSE WOODLAND
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Barton, and duly seconded, the Members resolved:
"That the Mayor, Clerk and Councillors Mrs Bushby and Leather meet with representatives from Bellway Homes Ltd to view the woodland prior to taking it over and that Mr Tom Hynes also be asked to attend."
(Vote - For: 12, Against: 0)
113 CORRESPONDENCE OR OTHER BUSINESS ESPECIALLY BROUGHT FORWARD ON THE DIRECTION OF THE TOWN MAYOR.
The Mayor advised that the North Devon Trade Justice Group has written to ask if Bideford would consider becoming a Fairtrade town. This group will be holding a meeting to explain these issues on Wednesday 3 November 2004 at the Baptist Church in Bideford.
114 MINUTES OF THE PLANNING COMMITTEE MEETINGS
a. The Minutes of the Meeting held on 15 September 2004 were approved and the decisions duly ratified.
b. The Minutes of the Meeting held on 29 September 2004 were approved and the decisions duly ratified.
c. The Minutes of the Meeting held on 6 October 2004 were approved and the decisions duly ratified.
115 MINUTES OF THE MARKET MANAGEMENT COMMITTEE MEETING
The Minutes of the Meeting held on 6 October 2004 were approved and the decisions duly ratified.
116 ACCOUNTS
a. On the motion of Councillor Barton, seconded by Councillor Powell, the Members approved the accounts, which are attached and form part of these Minutes.
(Vote - For: 12, Against: 0)
b. On the motion of Councillor Barton, seconded by Councillor Leather, the Members approved the amendments to the Annual Return for the Financial Year 2003/2004.
(Vote - For: 12, Against: 0)
Councillor Hadfield left the meeting at 7.40 pm.
117 NOTICE OF MOTION
Councillor P S Christie moved the following Notice of Motion and was duly seconded:
"That Bideford Town Council write to Inspector Pepper & Torridge District Council asking that 2 extra CCTV Cameras be placed at the following locations:
a. Old Town Graveyard - behind the Fire Station
b. East-the-Water - beside the railway bridge next to the old railway site."
Councillor Mrs Sankey moved an amendment to the Notice of Motion and was duly seconded:
"That Bideford Town Council write to Inspector Pepper & Torridge District Council asking that 3 extra CCTV Cameras be placed at the following locations:
a. Old Town Graveyard - behind the Fire Station
b. East-the-Water - beside the railway bridge next to the old railway site
c. Jubilee Square to cover Queen Street and King Street." "The Members approved the amended Notice of Motion."
(Councillor Isaac declared a personal interest in this item as Jubilee Square was near his business premises in Queen Street)
(Vote - For: 10, Against: 1)
118 BIDEFORD BRIDGE TRUST
Councillor Christie gave the following report:
Negotiations were currently underway to let Warmington's Garage on a commercial letting.
The Bridge Trust has offered a sizeable sum for Old Town Cemetery which in principle has been accepted.
The Friends of the Burton have asked the Bridge Trust for the funds to purchase the Reg Lloyd pottery collection. This has been agreed in principle, but the cost has been queried.
Councillor Powell asked if the Bridge Trust is actively seeking to increase its property portfolio. The Bridge Trustees explained that their duty is to make the best use of trust funds, and if this includes purchasing property, then this may happen. Professional advice is taken on such matters. Councillor Christie also explained that the Bridge Trust has sympathetically restored a good many of the buildings which it owns in the town.
119 BIDEFORD LONG BRIDGE
The Members noted the report, which is attached and forms part of these Minutes. The Clerk was asked to write to Mr Barton, thanking him for his interest and saying that the matter is in hand. Councillor Powell has written privately to Mr Barton, and will copy any response to the Town Clerk. Councillor Isaac reported that Andy Seaman would represent Torridge at officer level and requested that the Clerk make Devon County Council aware of this information.
120 LAND DISPUTE: LAND BELOW VICTORIA TERRACE
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That the Clerk writes to Torridge District Council as owners of the manorial rights asking them to take action. In addition, solicitor's advice be sought on what action would be appropriate if any of the houses come on the market for sale."
(Vote - For: 11, Against: 0)
121 OCTAGON
The Members noted the report, which is attached and forms part of these Minutes. It was agreed that Councillors would view the remains of the Octagon before the next meeting, when its future will be discussed.
122 RESIDENTIAL DEVELOPMENTS - GAMMATON ROAD AND BOWDEN GREEN
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"That the roads be named "Fulford Close" and "Buckland Close."
(Vote - For: 11, Against: 0)
123 MEETINGS:
a. Torridge District Council Car Parking Policy Meeting
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That Councillors Leather and Miss Walters represent the Council at this meeting"
(Vote - For: 10, Against: 0, Abstentions: 1)
b. Torridge District Council/Bideford Town Council Liaison Committee Meetings:
(1) Letter from Chief Executive, Torridge District Council
The Members noted the report, which is attached and forms part of these Minutes. The following dates were determined as possible dates for the next meeting: 22 November, 6 December or 13 December 2004.
(2) Matters for Discussion at a Future Meeting
The Members noted the report, which is attached and forms part of these Minutes. Matters for discussion will be taken at the next meeting. c. Bideford Town Council Meetings:
(1) Meeting of the Finance & General Purposes Committee
The Members noted the report, which is attached and forms part of these Minutes. It was agreed that the next meeting of this Committee be held on 1 November 2004 at 6.00 pm.
(2) Change of Date for the Documents Working Committee
The Members noted the report, which is attached and forms part of these Minutes. It was agreed that the next meeting of this Committee be held on 27 October 2004 at 7.30 pm.
124 MEMORANDUM 9/04
The Mayor drew the Members' attention to the content of the memorandum.

The business of the Meeting having been completed, the Mayor thanked the Members for their attendance and the Meeting concluded at 8.50 pm.

BIDEFORD TOWN COUNCIL - AGENDA REPORT FOR MEETING ON 14 OCTOBER 2004
6. APPOINTMENT TO OUTSIDE BODIES:
a. Bideford Bridge Trust
The legality of the resolution passed at last month's meeting to appoint Councillor Leather to the Bridge Trust for the duration of the Mayor's term of office has been brought into question. The agenda item read "To receive the response of the Bridge Trust". By resolving on Councillor Leather's appointment it is in contravention of Standing Order No 18. The Council is now required to legalise the appointment by a further resolution. b. Torridge Group of the Council of the Council for the Protection of Rural England
Mr R Chope, Chairman, Torridge CPRE, has written advising that at their meeting members were happy to welcome a member nominated by the Council. His Committee asks that the Council nominee should be broadly sympathetic to the aims of the CPRE which are briefly stated as "The Campaign to Protect Rural England exists to promote the beauty, tranquillity and diversity of rural England by encouraging the sustainable use of land and other natural resources in town and country." Mr Chope says they look forward to welcoming the Council nominee to their next meeting.
7. TRAINING EVENT: ETHICAL FRAMEWORK - YOUR CHANCE TO MEET THE STANDARDS BOARD: 25 OCTOBER 2004
At last month's meeting a resolution was passed for Councillor Leather to attend this training event. The Clerk believes that, in hindsight, it would be appropriate for him to attend this event also. The cost of this training event is £10.00 per delegate.
8. FORD HOUSE WOODLAND
Mr N Povey, Technical Manager, Bellway Homes, has written informing that work to the woodland is complete and ready to be transferred to the Town Council. He says he believes our colleague has been inspecting the work on a regular basis so Mr Povey wonders whether representatives would like to meet on site to walk over the land or whether the Town Council is happy for the transfer to proceed forthwith. Mr Povey says that in the meantime he would be grateful if our solicitors could be advised of the situation so they can liaise with Bellways solicitors, Moore and Blatch. He concludes by saying he hopes to hear from the Town Council soon and looks forward to concluding the matter shortly.
15. BIDEFORD LONG BRIDGE
Mr K Barton has sent a copy of his letter, addressed to T S Johnston, Assistant Regional Director, English Heritage, SW Region, for the Town Council's perusal. It advises that he is an architect/planner and has for many years been involved in planning and historic building matters. He says a number of Bideford residents, who are very concerned about proposals affecting the town's Grade I listed Long Bridge, have asked if he has any views about the proposals or advice that he thinks may be of help. He says there appears to be some uncertainty as to role and stance of various parties involved in the proposals, including English Heritage, and this letter is partly to seek to clarify that, as well as to indicate his own reactions to the scheme. He says that Mr Johnston's name was given to him as the appropriate person to write to in English Heritage, but if that is not the case he would be most grateful for it to be redirected. Mr Barton says he has had opportunity to speak to the County Council Highways Engineers and they have confirmed that they have selected a preferred scheme for the alterations to the bridge. It seems that planning permission may not be needed, since the alterations are deemed to constitute highway works, but listed building consent will certainly be required. Mr Barton says that as he understands it, the formal application for consent will be decided by the County Council, unless the Government Office takes the view that a public inquiry should be held. Clearly, anyone with concerns will have opportunity to express them at that stage. The views of English Heritage will obviously carry significant weight and it is in this respect that some clarification would be appreciated. Mr Barton says he was somewhat surprised to be told by the County Council that English Heritage full support the proposals since, from the letters he has seen, any suggestions of support in principle have always been accompanied by strong caveats as to the effects of the added-on walk/cycle ways along either side of the bridge. Mr Barton says, this to his mind, is no more than one would expect, although he would himself go much further in expressing strong reservations about the scheme. He says it seems to him that the bridge is being asked to perform too many functions. Leaving aside questions as to the desirability of seeking to restore the bridge to a form it may have had at some point in the past, Mr Barton says he simply cannot see how the envisaged form can satisfactorily be combined with the projecting added-on structures. No matter how carefully detailed, in his opinion, these walk/cycle ways would inevitably seem incongruous and damaging to the character and special architectural and historic interest of the listed building, as well as detracting from the character and appearance of conversation area. Mr Barton says he also considers that the side structures would inevitably obscure certain views of the arches, which the proposed new form of the bridge seeks to accentuate. For the possibility of such harm to be acceptable, it seems to Mr Barton that it would be necessary to show that all other less damaging courses of action had been fully explored, including perhaps the construction of any additional bridge. In this regard, it is encouraging to hear that a joint working party has been formed capable of exploring other solutions, involving members of the County, District and Town Councils. He says he doesn't know to what extent English Heritage feels it can participate in such wider considerations, in the interests of
safeguarding the historic structure, but he is aware of precedents. For instance, in the Northern Region in the early years of English Heritage concerns were expressed about damage being caused to historic bridges in County Durham as a consequence of works by the County Highways Engineer and English Heritage played a very active role in setting up and attending working parties, to the benefit of all concerned. Mr Barton goes on to say but, in any event, English Heritage and others with responsibilities for the bridge, will surely not be able to support the sort of drastic measures that are currently proposed unless they are certain that there is no other feasible course of action that could change the role the bridge is being called on to play and reduce the demands being made on it. Mr Barton says that from the information he has been given, he does not believe that this has been demonstrated so far and without such a convincing case he considers that those who are concerned about the current proposals would have strong arguments to present against an approval at application stage. He says he will advice those who sought his advice accordingly. He closes his letter to Mr Johnston by saying that if there is anything he could usefully pass on to those Bideford residents who are deeply concerned about the proposals, he will be in France at 12 Rue de Laveau, 85120, Breuil Barret until the end of October and after that in Dorset. He informs Mr Johnston that he would copy his letter to the County, District and Town Councils, for their information.
16. LAND DISPUTE: LAND BELOW VICTORIA TERRACE
Mr T Ricketts, Head of Legal Services, The National Association of Local Councils, has written advising that only someone who has, himself, an arguable claim to land can challenge its use or occupation by another. On the information given the Town Council has no arguable claim to ownership of the land. They cannot, therefore, take any action to challenge the claims of the neighbouring residents.
17. OCTAGON
Mr D Jenkin, Torridge District Council, has written on behalf of the Head of Property & Asset Management, advising that he had been passed our letter by Nigel Stark regarding the old bandstand which formed the skeleton of "The Octagon". Mr Jenkin says that having spoken with Nigel and Andrew Waite he can confirm that a small number of slates were salvaged when the Octagon was taken down and that these have been stolen. Due to relatively low value of the slates recovered it is not practical to claim against the Council's insurance. As regards creating a roof over the stone bandstand in Victoria Park it may be possible to utilise the old bandstand structure. However, the stone bandstand is a larger diameter and would require additional structure to provide a fully covered area. Mr Jenkin says he understands from Bideford Town Band that the 'floor' of the stone bandstand is also uneven and would need levelling if it was to be suitable.
18. RESIDENTIAL DEVELOPMENTS - GAMMATON ROAD AND BOWDEN GREEN
Mr J Adams, Torridge District Council, has written on behalf of the Head of Property & Asset Management, advising that building work is now well underway on the above development with the question of street names being raised. In this connection he asks that perhaps Members would consider nominating a suitable road name for each of these new developments. Copy plans showing the site layouts are attached for assistance.
19. MEETINGS:
a. Torridge District Council Car Parking Policy Meeting
Mr R Heath, Chief Executive, Torridge District Council, has written saying that as in previous years Torridge District Council will shortly be holding a special Development and Trading Services Committee meeting to consult on its car parking policy for the next financial year i.e. 2005/06. He is writing to invite the Town Council to nominate one or two representatives to attend this meeting in order that the Committee may receive the Town Council's views on car parking issues. The meeting will be held on Thursday 28 October 2004 in the Committee Room, Riverbank House, Bideford commencing at 6.30 pm An agenda for the meeting will be despatched in due course.
b. Torridge District Council/Bideford Town Council Liaison Committee Meetings:
(1) Mrs K Hickman, Torridge District Council, has written on behalf of the Chief Executive, to all members of Torridge District Council/Bideford Town Council Liaison Committee, advising that due to circumstances beyond their control, and will the full co-operation of the Bideford Town Clerk, the above meeting has been postponed. The Town Clerk has agreed that he will raise this issue with members with a view to determining a new date for the meeting. She will be in touch as soon as a new date and time has been finalised.
(2) Matters for discussion at a future meeting are:
· Reinstatement of the Community Recycling Centre · Bideford Long Bridge · Update on The Quay · Sporting Needs for Bideford Feasibility Study
c. Bideford Town Council Meetings:
(1) Meeting of the Finance & General Purposes Committee
Members need to consider a date on which to hold a Finance & General Purposes Committee Meeting in order to discuss grant applications.
(2) Change of Date for the Documents Working Committee
Notification has been received from Torridge District Council that the Government has brought forward its regulatory timetable for Licensing Authorities to have their Licensing Policies approved and in place by 7 January 2005. This means that the consultation period has to be shortened and is now brought forward to 31 October 2004. The meeting is currently scheduled to take place on Wednesday 3 November 2004 but this will now have to be brought forward.
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BIDEFORD TOWN COUNCIL
Minutes of the Meeting held in the Council Chamber, Town Hall, Bideford on
Thursday 9 September 2004
PRESENT: North Ward: Councillor P S Christie (Town Mayor) Councillor J D Hadfield Councillor C J Leather Councillor Mrs M A Sankey
South Ward: Councillor D M Ratcliff Councillor Miss A M Walters
East Ward: Councillor C J Birchmore Councillor W G Isaac Councillor A T Powell
IN ATTENDANCE Mr G B McLauchlan (Town Clerk) Mrs H J Blackburn (Deputy Town Clerk) 15 x Members of the Public
Prior to the commencement of the Meeting there was a Public Participation Session.
Mrs E Sackett of 7 Springfield Terrace, East-the-Water, Bideford started the session by saying that she was in receipt of a letter from the architects involved with the proposed Oceanic Centre at Brunswick Wharf to Vanessa Saunders. The letter talks of support for the Centre by individual councillors and Mrs Sackett questioned how the project could have Council support before a consultation process had started. Councillor Christe replied that he had been asked about his thoughts on the subject and had merely said that it sounded like a good idea. He pointed out that as yet no planning application had been made. Mrs Sackett said it sounded like a wonderful idea, but was concerned about issues such as parking, access and funding.
Proposed by Councillor Isaac, and duly seconded, the Members resolved:
"That Standing Orders be suspended to allow public participation on agenda item 6 following the presentation."
(Vote - For: 9, Against: 0)
The Clerk addressed the meeting and said that he and the Councillors were in receipt of a letter from the householder of 6 Springfield Terrace, Bideford who had made very similar comments to the above.
Mrs J Flannigan of Old Orchard, Graynfylde Drive, East-the-Water, Bideford then addressed the Council and said that in previous times Bideford had spent a lot of money on expensive consultation projects for ambitious schemes which had not come to fruition and she hoped that this process was not about to be repeated. Councillor Christie agreed and said that he was mindful of this himself.
080 PRAYERS
On the invitation of the Mayor prayers were offered by Pastor Jonathon Evans from the Bideford Town Mission
081 ORDER OF BUSINESS
On the motion of the Mayor that the order of business be changed so that agenda item 7 be taken next.
(Vote - For: 9, Against: 0) 082 RESIGNATION OF COUNCILLOR N E DEAKES
The Members noted the report, which is attached and forms part of these Minutes. The Clerk advised that a copy of the resignation letter would be sent to Torridge District Council who would take the necessary arrangements to call a by-election.
The Mayor thanked Councillor Deakes for his nine years service on the Council and his two periods of service as Mayor. The Mayor then presented Councillor Deakes with a plaque to thank him for his contribution and commitment to the Council. Councillor Deakes thanked the Mayor and all the Councillors who had worked with him for their support.
083 APOLOGIES FOR ABSENCE
Councillor Mrs S E I Bushby (South Ward - Personal), Councillor S E L Clarke (East Ward- Personal).
084 DECLARATION OF INTEREST ON ITEMS ON THE AGENDA Councillor Isaac declared a prejudicial interest in agenda item 14 (Minute Nos 042.a. (interest in adjoining land) and 042.n. (business relationship with applicant)).
085 MINUTES
The Minutes of the Meeting held on 12 August 2004 were approved and signed as a correct record.
086 MONTHLY UPDATE ON POLICING ISSUES WITHIN THE PARISH
The Police were unable to send a representative to the meeting this month but had submitted the following report:
During the last month there had been 6 dwelling burglaries, 14 thefts from unattended motor vehicles, 10 common assaults and 15 actual bodily harms (mostly drink related). The Bideford Carnival passed peacefully. The report indicated that the problem with nuisance youths in the Clovelly Road area seems to have been eradicated.
The Mayor reported that during the Mini run he had noticed some obscene graffiti written in large letters on the shelter in the park. As there is a CCTV camera opposite the shelter he asked that enquires be made as to whether anyone had been caught on camera. The Clerk was requested to write to the police asking if anyone was apprehended and duly prosecuted.
087 PROPOSED REGENERATION OF BRUNSWICK WHARF
a. The Mayor welcomed the architects from Gale & Snowden and the Principal North Devon College, to the meeting.
b. Maria Gale opened the presentation by saying that Gale & Snowden were one of the largest practices in North Devon and practised ecological architecture throughout the UK. Brunswick Wharf is currently their first choice as a possible location for an Oceanic Centre. This would be a biosphere link and interpretation centre. It would be a forum of excellence for oceanic research featuring interactive exhibitions with internet access, outreach pods to the biosphere and international connection to 400+ UNESCO sites. There would also be educational facilities with links to national and international educational programmes. The building would provide a centre of excellence for sustainable construction and renewable energy, offices, conference facilities, a café using local produce, a high-class restaurant, accommodation and high quality apartments. The project is intended to be key to the regeneration of the Bideford area. David Gale continued the presentation by explaining that the project would reflect the past history of the area and that as the project was within the conservation area Five buildings are planned for the project - two to be owned by North Devon College, two for the Oceanic project and one to be shared. The building will be energy positive and made to a high quality design and specification. There were still some issues to address such as car-parking, but various options were currently being considered.
David Truman from North Devon College continued the presentation by explaining to the Council that due to increasing costs, larger numbers of students were now choosing to study locally where possible and live at home. North Devon College currently has 250 students who are studying to degree level, and the demand is increasing. Indicators show that in towns where you have high education you have more start-up companies. The Oceanic Centre would compliment the work of the students.
c. Councillor Hadfield opened the questions by asking if such a development was over-exclusive to residents and if it would create wealth for Bideford. Mr Truman responded by saying that an increased number of students in the area would lead to a requirement for a proportionate number of staff. He also said that a proportion of graduates would look to stay in Bideford and start up their own businesses. David Gale continued by saying that although the Oceanic Centre would not be a "Disney" type tourist attraction, it would attract visitors as a serious research building and because of its amenities.
Councillor Mrs Sankey voiced concerns about the increased requirement for parking with so many staff, students and visitors. Mr Truman explained that he had a transport co-ordinator looking into this issue and Mr Gale explained that the students and visitors to the Oceanic Centre would probably use the two facilities at broadly different times, thus spreading the load.
Mr M Church of 6 Springfield Terrace, Bideford raised several issues concerned with parking and the effect on nearby local businesses. Mr Truman replied that issues such as parking were being worked on and he asked Mr Church to consider what the alternative might be - a supermarket perhaps? Mr Gale added that the presentation was just ideas at this stage and that they would welcome public input during the public consultation process.
Mrs Sackett said that she thought the project was a good idea, but was concerned about the look of the buildings.
Councillor Powell asked if the presenters would consider reducing the scale of the project to make it more absorbable. Mr Gale said this may be possible but Mr Truman believed this would not be possible for the North Devon College aspect of the project as he needed to plan for the next 10 years. It may, however, be possible to build in stages.
Councillor Leather voiced his approval of the project.
d. The Mayor then thanked Maria Gale, David Gale and David Truman for attending the meeting and for their informative presentation. Maria Gale, David Gale and David Truman then left the meeting.
088 ALLOTMENT LAND AT POLLYFIELD.
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"To seek consent from the Secretary of State to appropriate for other purposes some of the allotment land at Pollyfield."
(Vote - For: 9, Against: 0)
089 FORD HOUSE WOODLAND
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"To wait until the Woodland had been conveyed in a satisfactory manner and then consider how it would be managed and discuss a way forward."
(Vote - For: 9, Against: 0)
090 COMMITTEES
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Mrs Sankey, and duly seconded, the Members resolved:
"That an Allotment Committee be formed consisting of 6 councillors and 6 allotment tenants (2 from each allotment site)."
"That Councillors Isaac, Leather, Powell, Ratcliff, Mrs M A Sankey and Miss A M Walters represent the Council on this committee."
(Vote - For: 9, Against: 0)
On the motion of Councillor Hadfield, and duly seconded, the Members resolved:
"That a Personnel and Staffing Committee be formed as a sub-committee of the Finance & General Purposes Committee."
(Vote - For: 9, Against: 0)
At this point, Councillor Hadfield voiced his concern that so many Councillors had not attended the meeting without tendering their apologies. It was agreed that the Clerk would draft a letter for the Mayor to sign to all Councillors reminding them of their need to attend meetings and the procedure required if they were unable to do so.
091 APPOINTMENTS TO OUTSIDE BODIES
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"That the Council adopt a policy whereby a Member may substitute for the Council's nominated representative on the Taw and Torridge Estuary Forum "
(Vote - For: 8, Against: 1)
092 TRAINING EVENTS
a. Councillors Training Day: 19 October 2004
The Members noted the report, which is attached and forms part of these Minutes.
b. Ethical Framework - Your Chance to Meet the Standards Board: 25 October 2004
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That Councillor Leather attends this event."
(Vote - For: 9, Against: 0)
c. An Overview of Recent Legislation: 10 November 2004
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That Councillor Leather and the Clerk attend this event."
(Vote - For: 9, Against: 0)
093 CORRESPONDENCE OR OTHER BUSINESS ESPECIALLY BROUGHT FORWARD ON THE DIRECTION OF THE TOWN MAYOR.
The Mayor advised that:
a. The Water Festival had been a success, and he thanked all the Councillors who attended. Councillor Hadfield extended thanks to the Clerk and Deputy Clerk for their part in the organisation of the event.
b. That a Civic reception for the South Coast Rowing Championships will be held in the Town Hall on Friday 10 September at 7.30 pm. The Rowing Championships will be held on Saturday afternoon. All Councillors were invited to attend both events.
c. He had received a letter from Devon County Council agreeing that the meeting was constructive. The group will endeavour to deal with the Council's issues on 5 October 2004. It is hoped that representatives from Torridge will attend. The Mayor will ask for a copy of the notification to be circulated.
d. The Clerk requested that the Documents Working Group agree a date for their next meeting at the end of this meeting.
e. The Clerk reported that a letter had been received from Mr Roger Chope, Chairman of the Torridge Group of the Council for the Protection of Rural England, advising that they would be pleased to have a Council representative on their committee. The representative to be agreed at the next meeting.
094 MINUTES OF THE PLANNING COMMITTEE MEETING
The Minutes of the Meeting held on 25 August 2004 were approved and the decisions duly ratified.
095 MINUTES OF THE FINANCE & GENERAL PURPOSES COMMITTEE MEETING
The Minutes of the Meeting held on 25 August 2004 were approved and the decisions duly ratified.
096 MINUTES OF THE MARKET ADVISORY COMMITTEE MEETING
The Minutes of the Meeting held on 1 September 2004 were received.
097 MINUTES OF THE MARKET MANAGEMENT COMMITTEE MEETING
The Minutes of the Meeting held on 1 September 2004 were approved and the decisions duly ratified.
098 ACCOUNTS
On the motion of Councillor Powell, seconded by Councillor Ratcliff, the Members approved the accounts, which are attached and form part of these Minutes.
(Vote - For: 9, Against: 0)
099 NOTICE OF MOTION: BRIDGE TRUST
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Isaac, and duly seconded, the Members resolved:
"That Councillor Leather be appointed to the Bridge Trust for the duration of the Mayor's term of office"
(Vote - For: 7, Against: 0, Abstentions: 2)

On the motion of Councillor Powell, and duly seconded, the Members resolved:
"That provision is made each month on the agenda for the Council's Bridge Trust representatives to provide information about the work of the Trust during the preceding month and to answer any questions arising."
(Vote - For: 9, Against: 0)
100 BIDEFORD MANOR COURT:
a. Presentment 8: Tartan All Weather Running Track
The Members noted the report, which is attached and forms part of these Minutes.
b. Presentment 10: Floral Displays
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That the Clerk writes to Torridge District Council asking if the flower beds can be replaced as the rate payers were still making a contribution towards them."
(Vote - For: 9, Against: 0,)
101 POSTAL NAMING: DEVELOPMENT ON OLD NORMANS SITE, BRENNACOTT ROAD, BIDEFORD.
The Members noted the report, which is attached and forms part of these Minutes.
102 LEISUREMOBILITY
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Mrs Sankey, and duly seconded, the Members resolved:
"That "That Councillor Mrs Sankey would be happy to be involved with the Leisuremobility Group but regrets that due to holidays is unable to attend the Open Day and her apologies be tendered accordingly."
(Vote - For: 9, Against: 0,)
103 "WORKING TOGETHER" THE COMMUNITY STRATEGY ACTION PLAN 2004 - 2007
The Members noted the report, which is attached and forms part of these Minutes.
104 MEMORANDUM 8/04
The Mayor drew the Members' attention to the content of the memorandum.

The business of the Meeting having been completed, the Mayor thanked the Members for their attendance and the Meeting concluded at 9.05 pm.
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BIDEFORD TOWN COUNCIL
Minutes of the Meeting held in the Council Chamber, Town Hall, Bideford on
Thursday 12 August 2004 at 6.30 pm.
PRESENT: North Ward: Councillor P S Christie (Town Mayor) Councillor J D Hadfield Councillor C J Leather Councillor Mrs M A Sankey
South Ward: Councillor Mrs S E I Bushby Councillor D J Daniel Councillor D M Ratcliff Councillor Miss A M Walters
South (Outer) Ward: Councillor G Boundy
East Ward: Councillor S E L Clarke Councillor N E Deakes Councillor W G Isaac
IN ATTENDANCE Mr G B McLauchlan (Town Clerk) Mrs H J Blackburn (Deputy Town Clerk) Inspector S R Pepper
058 PRAYERS
On the invitation of the Mayor prayers were offered by the Venerable Mike Edson, Team Rector of the Torridge Estuary Team.
059 APOLOGIES FOR ABSENCE
Councillors A T Inch (South Ward -Work Commitments), C J Birchmore (East Ward - Personal) and A T Powell (East Ward - Holiday).
060 DECLARATION OF INTEREST ON ITEMS ON THE AGENDA
Councillor Isaac declared a prejudicial interest in agenda items 9.b. (Minute Nos 027. b. (applicant and existing use in motor trade) and h. (proximity of business). (Minute Nos 032.a. (business premises in same street), b. (business premises in same street), c. (business premises opposite the application site) and e. (landlord of applicant). He declared a personal interest in agenda items 9.b. (Minute No 030. b. (knows applicant) and 9.c. (Minute No 036.a. (knows applicant) and d. (School Governor).
Councillor Christie declared a prejudicial interest in agenda items, 9.a. (Minute Nos 031.a. and b. and 032.a. b. c. d. e. f. and g. (Member of the District Council's Licensing Board). He also declared a personal interest in agenda item 16 (Bridge Trust Trustee).
061 MINUTES
Councillor Isaac advised that he had tendered Councillor Clarke's apologies incorrectly and that Councillor Clarke had in fact been on holiday and not at the LGA Conference as recorded in Minute No 037. The Minutes of the Meeting held on 8 July 2004 were then approved and signed as a correct record.
062 MONTHLY UPDATE ON POLICING ISSUES WITHIN THE PARISH
a. The Mayor welcomed Inspector S Pepper to the Meeting.
b. Inspector Pepper advised that we were now 19 weeks into the year and there had been 878 crimes committed across his sector during that time. This was an increase of 14% on last year's figures. Domestic burglary was down to an average of two per week and vehicle crime was averaging five per week. Violence and disorder was a significant part of the crime figures and had increased by 20%. However, Bideford was still a relatively safe place and during this period there had only been one instance of violent crime. Inspector Pepper advised that there had been a special operation conducted by PC Walkey in the Clovelly Road area over two weekends (one covert and one high visibility operation) with the aim of identifying the youths responsible for causing trouble in the area. In the first weekend 14 youths were escorted off school premises. The police were looking to send a strong message to the individuals involved.
Inspector Pepper reported that the first meeting for the New Year's Eve celebrations would be taking place next week.
He also reported that Bideford would be getting an extra post - that of a new Neighbourhood Beat Manager.
The Devon and Cornwall web site now had links to neighbourhood policing sites and contained photographs of police officers and information about surgeries.
The Chief Constable would be making a visit to Bideford Station next week. This would be an opportunity for the officers to explain their needs and frustrations.
c. The Mayor opened the questions by asking what a 'Neighbourhood Beat Manager' was. Inspector Pepper explained that this was an officer who had been designated to a particular beat.
Councillor Clarke asked what would happen if the anti-social behaviour continued in spite of the recent two-weekend operation. Inspector Pepper explained that individuals had been identified as a result of the operation and if anti-social behaviour continued the Police would aim to get evidence to put them in front of the Courts who would then hopefully serve anti-social behaviour orders. If these were breached, the Courts have various powers they can use e.g. if the offenders are housed in Council accommodation, their tenancies could be in danger.
Councillor Isaac asked if there would be an opportunity to meet with the Chief Inspector when she visited Bideford Police Station. Inspector Pepper advised that this would not be possible as the intention was only for her to meet the officers within the Station.
Councillor Leather asked for further information about the youths apprehended during the two-weekend operation. Inspector Pepper advised that the youths were aged from 10 years upwards. He advised that the incidents took place at various times during the evening. Bideford Police force was helped with the operation by a small team of Special Constables.
Councillor Mrs Bushby asked if Inspector Pepper was aware of some rogues who had been posing as South West Water representatives and preying on old people at East-The-Water. Inspector Pepper advised that he was not aware of any recent incidents, but confirmed that there had been some such incidents a couple of months ago.
d. The Mayor then thanked Inspector Pepper for attending the meeting and updating members accordingly. Inspector Pepper then left the Meeting.
063 APPOINTMENT OF MEMBER TO SERVE ON THE PLANNING COMMITTEE
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Miss Walters , and duly seconded, the Members resolved:
"That Councillor Miss Walters fill the vacancy on the Planning Committee."
(Vote - For: 12, Against: 0)
064 APPOINTMENT TO OUTSIDE BODIES:
a. Bideford Access Group
The Members noted the report, which is attached and forms part of these Minutes.
b. Sure Start
The Members noted the report, which is attached and forms part of these Minutes.
065 CORRESPONDENCE OR OTHER BUSINESS ESPECIALLY BROUGHT FORWARD ON THE DIRECTION OF THE TOWN MAYOR
The Mayor advised that:
a. Devon County Council will modify the design of the seats at the bus shelters along the quay to avoid the problem of litter being pushed between the seats. Councillor Leather advised that Devon County Council were planning to put their own steel bins next to the bus shelters rather than the ones that Bideford Town Council had bought.
b. He had visited the architect's department of Torridge District Council regarding the cost of refurbishing the toilets in the park for the Town Band. The architects will also ask the Town Band for their views. Councillor Hadfield pointed out that if the public want to watch the Town Band, this may have ramifications for the vegetation on the park side of the Toilet Block. Councillor Christie noted this, but also said that possibly the Octagon could be resurrected.
c. Gale & Snowden have written to say they would be happy to make a presentation to Bideford Town Council on their proposed regeneration of the Brunswick Wharf site, including the Oceanic Centre at the September Town Council Meeting.
d. Volunteers were requested for the Town Council Dragon Boat team. Names of those willing to participate were taken.
e. The Clerk reported that the Town Council was due to take over the Ford House Woodland from Bellway Homes on 30 September 2004. Bellway had advised that a tree surgeon was currently working on the trees in the woodland and had asked for the mapping of the circular route to be delayed until after the completion of this work. The site visit on 17 August 2004 is therefore cancelled. It appears that Torridge District Council has removed some of the conditions of the planning permission and the Clerk advised he would be writing to the District Council seeking further details from them.
f. The Clerk asked the Councillors to note the following dates:
Bideford Regatta Saturday 28 August 2004 Landivisiau Reception Sunday 29 August 2004 at 12 noon (Members were advised that this was a formal civic reception) Bideford Water Festival and Sunday 29 August 2004 at 2.00 pm Dragon Boat racing Sunday 29 August 2004 at 5.00 pm Bideford Carnival Saturday 4 September 2004 South Coast Rowing Championships Saturday 11 September 2004
g. The Mayor commented that the photograph of the Charter to be presented to Landivisiau was very good.
066 MINUTES OF THE PLANNING COMMITTEE MEETINGS
a. The Minutes of the Meeting held on 14 July 2004 were approved and the decisions duly ratified.
b. The Minutes of the Meeting held on 22 July 2004 were approved and the decisions duly ratified.
c. The Minutes of the Meeting held on 4 August 2004 were approved and the decisions duly ratified.
067 MINTUES OF THE MARKET MANAGEMENT COMMITTEE MEETING
The Minutes of the Meeting held on 4 August 2004 were approved and the decisions duly ratified.
068 ACCOUNTS
a. On the motion of Councillor Leather seconded by Councillor Clarke, the Members approved the accounts, which are attached and form part of these Minutes.
(Vote - For: 12, Against: 0)
b. On the motion of Councillor Mrs Sankey seconded by Councillor Deakes, the Members received and approved the Internal Inspector's Report for the period 1 Apr - 30 Jun 04.
(Vote - For: 12, Against: 0)
069 DEPUTY TOWN CLERK'S ADMISSION TO THE DEVON COUNTY COUNCIL LOCAL GOVERNMENT PENSION SCHEME
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That Heather Jane Blackburn, the present holder of the post of Deputy Town Clerk, employee of Bideford Town Council, becomes a member of the Local Government Pension Scheme under the Local Government Pension Scheme Regulations 1997."
(Vote - For: 12, Against: 0)
070 NOTICE OF MOTION
a. Councillor J D Hadfield moved the following Notice of Motion and was duly seconded:
"That Bideford Town Councillors award a plaque or trophy to one town trader for the most attractive floral decoration of the summer and to one town trader for the most attractive external Christmas lighting display; the floral award to be announced in October and the Christmas award in January; both awards to be formally presented to the winners as part of the Manor Court Ceremony." Councillor Mrs Bushby moved the following amendment to the Notice of Motion and was duly seconded:
"That Bideford Town Council awards a plaque or trophy to one town trader for the most attractive floral decoration of the summer and to one town trader for the most attractive external Christmas lighting display; on both occasions two cups be awarded, one for licensed premises and one for shops/ commercial premises. The floral award to be announced in October and the Christmas award in January; both awards to be formally presented to the winners as part of the Mayor Election Ceremony."
"The Members approved the amended Notice of Motion."
(Vote - For: 10, Against: 0, Abstentions: 2)
071 BIDEFORD REGENERATION FRAMEWORK
The Members noted the content of the Final Report of WSP Environmental UK, which had been previously circulated with the agenda. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That the Council approves the Clerk's representation on the Champions Group and that the report be adopted."
(Vote - For: 12, Against: 0)
072 DEVON STRUCTURE PLAN 2001 - 2016: NOTICE OF INTENTION TO ADOPT THE PLAN
The Members noted the content of a letter from Devon County Council which had been previously circulated with the agenda.
073 BIDEFORD LONG BRIDGE
The Mayor extended a 'thank you' to the Bideford Town Councillors who had attended this meeting. Councillor Leather reported that it had been a useful meeting where face to face contact had been made. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That the Clerk writes to Devon County Council thanking them for a very constructive meeting. The letter should indicate that this meeting was discussed by the Town Council and a few matters had arisen which would be followed up by the Council's representatives at their next meeting."
(Councillor Hadfield left the meeting at 8.25 pm)
(Vote - For: 11, Against: 0)
074 VICTORIA TERRACE
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That the Clerk writes to the National Association of Local Councils seeking legal advice on the best way forward and options open to the Council."
(Vote - For: 11, Against: 0)
(Councillor Mrs Bushby left the meeting at 8.40pm)
075 BIDEFORD MANOR COURT
The Members noted the content of update on the Presentments which has been circulated with the agenda.
076 FUTURE OF THE OCTAGON
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That the Clerk writes to Torridge District Council requesting confirmation that the slates from the Octagon have gone missing. If this is the case, can they confirm if these were covered by their insurance? The letter should also mention that the Town Council is considering putting the Octagon over the bandstand and asking for their views."
(Vote - For: 9, Against: 0, Abstentions: 1)
077 DEVON ASSOCIATION OF PARISH COUNCILS AGM: SATURDAY 25 SEPTEMBER 2004
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of Councillor Christie, and duly seconded, the Members resolved:
"That Councillor Leather and the Clerk attend as the Council's representatives."
(Vote - For: 11, Against: 0)
078 NEW 'ON STREET' PAY AND DISPLAY CHARGES
The Members noted the content of the report, which is attached and forms part of these Minutes.
079 MEMORANDUM 7/04
The Mayor drew the Members' attention to the content of the memorandum.
The business of the Meeting having been completed the Mayor thanked the Members for their attendance and the Meeting concluded at 8.55 pm.


BIDEFORD TOWN COUNCIL - AGENDA REPORT FOR MEETING ON 12 AUGUST 2004
6. RESIGNATION OF COUNCILLOR MRS BUSHBY FROM THE PLANNING COMMITTEE
Councillor Mrs Bushby has tendered her written resignation from the Planning Committee. Members are requested to consider filling this vacancy.
7. APPOINTMENTS TO OUTSIDE BODIES:
a. Bideford Access Group
Mr D Goodman, Co-ordinator, Torridge Transport Group, has written saying that having spoken to Mr Roy Bezzina, Chair of Bideford Access Group, he is keen to resurrect the Group. It has slipped into decline of late as regards membership but still gets called upon for its input regarding disability matters. Mr Goodman advises that Mr Bezzina will shortly be sending a letter out to previous members of the group to this effect inviting them to a meeting and that Mr Bezzina sees Mrs Sankey as key to the rebirth of the group. She will be hearing from him shortly.
b. Sure Start
Mr T Mcculloch, Programme Manager, Sure Start Bideford, has written advising that Ian Hobbs has recently passed to him correspondence he received from us regarding the Town Council's representation on Sure Start. Mr Mcculloch says he understands this remains Councillor Birchmore and they are very grateful for his interest and support. To his knowledge over the last year they have sent information and updates to Councillor Birchmore and will continue to do so. Mr Mcculloch says he will send confirmation of this together with a copy of their Annual Report. He also encloses a copy of this report if any Members are interested.
12. DEPUTY TOWN CLERK'S ADMISSION TO THE DEVON COUNTY COUNCIL LOCAL GOVERNMENT PENSION SCHEME
As required by law, 28 days notice of the necessary resolution has been displayed on the Council's public notice boards. The Council now has to make the following resolution to allow membership of the Devon County Council Local Government Pension Scheme:
"That Heather Jane Blackburn, the present holder of the post of Deputy Town Clerk, employee of Bideford Town Council becomes a member of the Local Government Pension Scheme under the Local Government Pension Scheme Regulations 1997."
16. BIDEFORD LONG BRIDGE
Mr L Willmington, Assistant Director, Network Management, Devon County Council, has written enclosing some notes of a meeting held on 21 July 2004 (attached) which he hopes is a fair representation of the discussion that was held that evening. He confirms that Torridge District Council has been contacted again and supplied with a copy of these notes with a view to joining the Working Group at the next meeting which is to be held on 5
Mr Willmington says that in the interim if there are things Members would like to raise to contact him at the above address and notwithstanding that, he hopes to meet again in October to move the situation on further.
17. VICTORIA TERRACE
The land below Victoria Terrace was last discussed by Members at the meeting of the Council on 14 August 2003. Since then we have not managed to move forward due to a lack of concrete evidence as to its ownership. The Council needs to resolve on a way forward.
19. FUTURE OF THE OCTAGON
Mr N Stark, Torridge District Council, has approached the Clerk requesting the Council's intentions regarding the remains of the Octagon which is held at the District Council's Depot in Torrington. Should the Council not now wish to pursue its renovation he will try and find a home for it somewhere else in Torridgeside.
20. DEVON ASSOCIATION OF PARISH COUNCILS ANNUAL GENERAL MEETING: SATURDAY 25 SEPTEMBER 2004
This year's Annual General Meeting of the Devon Association of Parish Councils will be held at the Peter Chalk Centre, Exeter University on Saturday 25 September 2004, commencing at 10.30 am. Each member Council is allowed to send up to two councillors.
21. 'ON STREET' PAY AND DISPLAY CHARGES WITH EFFECT FROM 6 SEPTEMBER 2004
Mrs G Lancaster has written on behalf of the County Solicitor, Devon County Council, enclosing a copy of a notice which she says was due to appear in the North Devon Gazette on 4 August 2004 for information. The Notice is as follows:
"NOTICE is hereby given under Section 46A of the Road Traffic Regulation Act 1984 that the Pay and Display charges relating to on-street parking places situated in Bridgeland Street, New Road, The Quay and The Strand (West) will be varied with effect from 6 September 2004 as follows:
Period of waiting Current charge Charge from 6.9.04
15 minutes 10p 15p 30 minutes 20p 30p 45 minutes 30p 45p 1 hour 40p 60p 1 hour 15 minutes 50p 75p 1 hour 30 minutes 60p 90p 1 hour 45 minutes 70p £1.05p 2 hours 80p £1.20p
Dated 4th August 2004 ROGER GASH, County Solicitor (Ref. GML/A17427) Devon County Council County Hall, Exeter EX2 4QD."
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BIDEFORD TOWN COUNCIL
Minutes of the Meeting held in the Council Chamber, Town Hall, Bideford on
Thursday 8 July 2004 at 6.30 pm.
PRESENT: North Ward: Councillor H R Barton Councillor P S Christie (Town Mayor) Councillor J D Hadfield Councillor C J Leather Councillor Mrs M A Sankey
South Ward: Councillor A T Inch Councillor Miss A M Walters
South (Outer) Ward: Councillor G Boundy
East Ward: Councillor N E Deakes Councillor A T Powell
IN ATTENDANCE Mr G B McLauchlan (Town Clerk) Mrs H J Blackburn (Deputy Town Clerk) 3 x Members of the Public
Prior to the commencement of the Meeting there was a Public Participation Session at which a member of the public enquired about the progress of discussions between the representatives from Bideford Town Council and Devon County Council regarding the Longbridge. Councillors Powell and Barton advised that they were awaiting confirmation of a meeting date, but that a provisional date of 21 July 2004 had been given.
036 PRAYERS
On the invitation of the Mayor prayers were offered by Reverend Sheila Anthony from St Mary's Parish Church.
037 APOLOGIES FOR ABSENCE
Councillors C J Birchmore (East Ward - Personal), Mrs S E Bushby (South Ward - Personal), S E L Clarke (East Ward - LGA Conference), D J Daniel (South Ward - Personal), W G Isaac (East Ward - LGA Conference) and D M Ratcliff (South Ward - Work).
038 DECLARATION OF INTEREST ON ITEMS ON THE AGENDA
Councillors Barton, Christie and Inch declared a personal interest in agenda items 8 and 13a (Bridge Trust Trustees) and a prejudicial interest in agenda item 10 (Minute No 019 (Members of the District Council's Licensing Board). Councillor Inch declared a personal interest in agenda item 10 (Minute No 16.f. (Knows Agent) Councillor Powell declared a personal interest in agenda item 22 (undertaking installation of computers).
039 MINUTES
The Minutes of the Meeting held on 10 June 2004 were approved and signed as a correct record.
The Clerk reported that the site visit to the woodlands surrounding Ford House had taken place on 6 July 2004. Following the visit, Tom Hynes (Northern Devon Coast & Countryside Services) agreed to re-visit the site with some Members to 'map out' a possible route for a circular path. The Clerk advised that he would be writing to Torridge District Council to progress the hand-over of the woodlands to the Council in compliance with the Section 106 Agreement and advising that the felling of trees, covered by Tree Preservation Orders, should be agreed by this Council.
040 MONTHLY UPDATE ON POLICING ISSUES WITHIN THE PARISH
The Clerk advised that a written report from the police for the period 10 June to 8 July 2004 had been submitted just prior to the Meeting, Apologies had been received for non-attendance but the police were involved in an undercover operation. The report advised of a total of 191 crimes in Bideford of which there were 36 recorded assaults, 20 burglaries, 9 thefts from motor vehicles and 69 arrests for criminal offences. The report advised that the main issues were the repeated damage to Pynes School by nuisance youths, nuisance youths in Clovelly Road. anti-social behavour at St Mary's Church which was the subject of an ongoing police operation, the arrest of a main heroin dealer in Bideford who is currently on bail pending forensic tests on drugs seized and an 8 year jail sentence of a major drug supplier from Appledore.
041 PRESENTATION FROM THE COUNTY COMMUNITY STRATEGY OFFICER
a. The Mayor welcomed Mr Ian Hobbs, County Community Strategy Officer, to the Meeting and invited him to address Members.
b. Mr Hobbs outlined the role of Devon County Council within the town and as a lobbying body nationally. He said the County Council were very evident in the town and invest around £14 million every year within the community. The County Council have wide-ranging responsibilities which include the areas of education, libraries and public information, social care, poverty, highways and transport, conservation, arts, regeneration and tourism development. The County Council has an Executive Committee, which is made up of 10 Members from different political parties. Each has a portfolio which, taken together, cover the above areas. Devon County Council are a strategically driven, but locally focused organisation and make a major contribution to the town, but realise they can always do better. They hope to achieve an honest and respectful dialogue about aspirations and possibilities for the town and are committed to improving its quality of life.
c. The Mayor opened the dialogue by asking why Devon County Council have not taken up the Town Council's suggestion to do a leaflet drop outlining the 10 suggested options for the Long Bridge. Mr Hobbs was asked to relay this question to Devon County Council.
d. Councillor Hadfield commented that he felt very pleased that bridges were being built between the Councils and asked if Devon County Council would be able to help the Burton Art Gallery & Museum financially. Mr Hobbs felt that there would not be money available from the County Council for individual establishments as the arts budget was more strategically focused.
Councillor Powell said he hoped that the message of listening gets back to Devon County Council. Mr Hobbs said that Devon County Council will listen to the information put forward and make its decisions on all the information available. He said that Devon County Council wants to work with the Town Council.
Councillor Leather asked about the plans for the Old Rectory Centre, and said that there was disquiet regarding the rumour that this establishment was under threat. Mr Hobbs said that they were still working through this issue and that the requirement for day care facilities has changed in the last 30 years. The provision that will ultimately be provided depends upon a balance between the money available, the range of needs and priorities present.
Councillor Barton said he felt that putting people into institutions was not always the best thing, so looking for some alternatives was not all bad news. He thanked Mr Hobbs for his presentation and said it had highlighted the fact that we all needed to work together.
Councillor Hadfield asked if we could have a response from Councillor Morrish regarding the Long Bridge. Mr Hobbs agreed to follow this up and Councillors Leather and Powell said they would raise this at the meeting of the County, District and Town Councils.
Mr Hobbs finished by saying that Bideford should also reflect on the way it operates as Bideford is known by Devon County Council as being a difficult town to work with.
Mr Hobbs agreed to send copies of his slides by e-mail.
d. The Mayor then thanked Mr Hobbs for attending the Meeting.
042 APPOINTMENT OF MEMBER TO SERVE ON THE MARKET ADIVSORY AND MANAGEMENT COMMITTEES
The Members noted the report, which is attached and forms part of these Minutes. On the motion of Councillor Inch, and duly seconded, the Members resolved:
"That Councillor Inch fill the vacancy on the Market Management and Advisory Committee."
(Vote - For: 10 , Against: 0)
043 BIDEFORD LONG BRIDGE
The Members noted the report, which is attached and forms and forms part of these Minutes. The Clerk advised that he had been approached by Mr Martin Cutler, (Project Manager, Devon County Council, about keeping the bridge lights on during the night to work on the bridge when the tide permitted. The contractors had agreed to replace those lights that were out subject to any contractual issues with TEAM Services. On the motion of Councillor Hadfield, and duly seconded, the Members resolved:
"That the request be agreed on the proviso that there were no contractual problems"
(Vote - For: 10 , Against: 0) 044 CORRESPONDENCE OR OTHER BUSINESS ESPECIALLY BROUGHT FORWARD ON THE DIRECTION OF THE TOWN MAYOR
The Mayor advised that:
a. The Environmental & Leisure Services Committee of Torridge District Council had agreed to a folk festival being held in Victoria Park between 20 - 22 August 2004.
b. A letter had been received from Torridge District Council inviting a Town Council representative to attend the Scrutiny Committee Meeting to be held on 13 July 2004. Councillor Hadfield volunteered his attendance.
c. Councillor Barton advised that Bideford Community College had been awarded specialist science status and requested that a letter of congratulations be sent.
d. The Clerk advised that the floral displays would be put out on Sunday 11 July 2004. Councillor Leather thanked Councillors Boundy and Clarke for their help with the planters and requested that a letter be sent to Mr Ray Blight to thank him for housing the planters over the winter.
045 MINUTES OF THE PLANNING COMMITTEE MEETING
The Minutes of the Meeting held on 23 June 2004 were approved and the decisions duly ratified.
046 MINTUES OF THE MARKET MANAGEMENT COMMITTEE MEETING
The Minutes of the Meeting held on 7 July 2004 were approved and the decisions duly ratified.
047 ACCOUNTS
a. On the motion of Councillor Barton, seconded by Councillor Hadfield, the Members approved the accounts, which are attached and form part of these Minutes.
(Vote - For: 10 , Against: 0)
b. On the motion of Councillor Powell, seconded by Councillor Sankey, the Members received and approved the Annual Return and Income & Expenditure Accounts for the Financial Year 2003/2004.
(Vote - For: 10 , Against: 0)
Councillor Leather was thanked for continuing to carry out the quarterly internal inspections.
048 NOTICES OF MOTION
a. Councillor A T Powell moved the following Notice of Motion and was duly seconded:
"That the Town Council writes to the Bridge Trust inviting them to make a presentation of their work to the Council, invite questions from the Council, and to lay before that Council details of their assets and accounts."
Councillor Hadfield moved the following amendment to the Notice of Motion:
"That the Town Council writes to the Bridge Trust inviting them to make a presentation of their work to the Council, invite questions from the Council, with a view to seeking ways for the Town Council and Bridge Trust to understand and support each others aims."
"The Members approved the amended Notice of Motion."
(Vote - For: 10 , Against: 0)
b. Councillor J D Hadfield moved the following Notice of Motion and was duly seconded:
"That the Town Council appoint a Chaplain annually to attend all civic functions (as appropriate) and conduct the meditation preceding each meeting of the Bideford Town Council."
(Vote - For: 3 , Against: 6, Abstention: 1) 049 BIDEFORD MANOR COURT 2004
a. The Members noted the content of the report, which is attached and forms part of these Minutes.
(1) Presentment No 10 - Floral Displays
On the motion of the Mayor, and duly seconded, the Members resolved:
"That the Clerk writes to Devon County Council and Torridge District Council requesting a contribution towards the Council's floral displays as they are no longer providing hanging baskets or planters along the quay."
(Vote - For: 10 , Against: 0)
(2) Presentment No 11 - Old Toilet Block in Victoria Park
The Mayor outlined the details of discussions he had held with the Town Band, Bideford Bridge Trust and the Leader of Torridge District Council regarding the future use of the old toilet block. On the motion of the Mayor, and duly seconded, the Members resolved:
"That the Clerk writes a letter of support to the Leader of Torridge District Council for the toilet block building to be re-developed to house the Town Band."
(Vote - For: 10 , Against: 0)
b The Members noted the content of the report, which is attached and forms part of these Minutes.
(1) Presentment No 1 - Shelter in Victoria Park
On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That the Clerk writes to the person submitting the presentment to say that the costs of replacing the shelter would be prohibitive given the limited funds of the Town Council."
(Vote - For: 10 , Against: 0)
(2) Presentment No 2 - Position of Town Manager
The Members noted the report, which is attached and forms part of these Minutes.
(3) Presentment No 3 - Renovation of the river-side, Bideford East
The Members noted the report, which is attached and forms part of these Minutes.
(4) Presentment No 5 - Empty and Derelict Properties
The Members noted the report, which is attached and forms part of these Minutes.
(5) Presentment No 7 - Site for Recycling Centre
The Members noted the report, which is attached and forms part of these Minutes.
050 BIDEFORD MANOR COURT 2002
The Members noted the content of the report, which is attached and forms part of these Minutes.
051 BIODIVERSITY IN BIDEFORD
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of the Mayor, and duly seconded, the Members resolved:
"That Mr Dixon be asked to carry out this survey"
(Vote - For: 10 , Against: 0)
052 BUS SHELTERS AND FLORAL PLANTERS ON THE QUAY
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"The Clerk writes to Torridge District Services requesting that a litter bin be located on either side of the quay next to the shelters."
(Vote - For: 10 , Against: 0)
053 EAST-THE-WATER CONSERVATION AREA
The Members noted the content of the report, which is attached and forms part of these Minutes.
054 LANDIVISIAU TWINNING VISIT
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That the Clerk arranges for a framed copy of the Elizabethan Charter to be copied and presented as the Council's Civic Gift at the forthcoming Twinning visit together with the video of the Kathleen & May."
(Vote - For: 10 , Against: 0)
055 POSTAL NAMING: DEVELOPMENT AT NEW ROAD, BIDEFORD
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of the Mayor, and duly seconded, the Members resolved:
"To accept the name put forward by the developers."
(Vote - For: 10 , Against: 0)
056 MEMORANDUM 6/04
The Mayor drew the Members' attention to the content of the memorandum.
057 COMPUTER EQUIPMENT
The Members noted the content of the report, which is attached and forms part of these Minutes. On the motion of Councillor Leather, and duly seconded, the Members resolved:
"That option 1 be agreed"
(Vote - For: 10 , Against: 0)
Councillor Mrs Sankey asked that thanks be accorded to Councillor Powell for his time and help.

The business of the Meeting having been completed the Mayor thanked the Members for their attendance and the Meeting concluded at 8.50 pm.

BIDEFORD TOWN COUNCIL - AGENDA REPORT FOR MEETING ON 8 JULY 2004
7. MARKET ADVISORY AND MARKET MANAGEMENT COMMITTEES
There is still a vacancy on the above-mentioned Committee(s). Members are asked to consider filling this vacancy.
8. BIDEFORD LONG BRIDGE
The Clerk has received a telephone call from a Mr M Cutler, Devon County Council, with a request for the Bridge Floodlighting to remain on overnight to allow the contractors to work during the nights that the tides allow. There will be financial implications should the Council agree.
14. BIDEFORD MANOR COURT 2004
a. The Presentments for consideration at this month's meeting are:
Presentment No 10
After the excellent start last year with the provision of large flower tubs along the main thoroughfares, could this scheme be extended still further and also to encourage more hanging baskets for High Street, Mill Street and the ancient Longbridge. Can Bideford Town Council release more funds for this.
Presentment No 11
We are concerned about the old toilet block in Victoria Park. This building should be restored and the public of Bideford consulted as to its long term use.
b. Responses on Presentments are:
Presentment No 1 - Shelter in Victoria Park
Mr A Waite, Senior Building Surveyor, Torridge District Services, has written enclosing a photocopy of the shelter and advising that as far as he is aware it is the same location as the existing shelter (soon to be demolished) and comments that vandalism would be a major issue.
Presentment No 2 - Position of Town Manager
Mrs K Hickman, Torridge District Council, has written on behalf of the Chief Executive, advising that, this item was submitted to the Bideford Regeneration Working Group at their meeting on 15 June 2004, when it was agreed further consideration should be given to this matter within the context of the Regeneration Plan. Mrs Hickman says that, as Members are probably aware, Councillor Leather chairs this Working Group Meeting and would, no doubt, be able to keep the Town Council up to speed with events in connection with this presentment.
Presentment No 3 - Renovation of the river-side, Bideford East
Mrs K Hickman, Torridge District Council, has written on behalf of the Chief Executive, advising that this item will be submitted to the next meeting of the Bideford Regeneration Working Group, which will be held on Tuesday 20 July 2004.
Presentment No 5 - Empty and Derelict Properties
Mr D K Edwards, Conservation Officer, Torridge District Council, has forwarded a copy of a letter he has sent to the owner of 6A The Quay who lives in London advising him that it is a fact that his Council and the Town Council are continuing to receive complaints from the public regarding "boarded up" shop fronts within the Bideford Conservation Area. The letter says that No 6A The Quay continues to be a blight on the character and appearance of the Conservation Area generally and impacts negatively on the setting of the adjoining listed buildings. Mr Edwards advises the owner that he continues to understand that he owns the freehold. Mr Edwards says he now intends to update the relevant Committee on the lack of progress that is seen by the public and the Councils as having a negative impact on The Quay and adjacent buildings. He says that his Committee report will remind Members that Torridge District Council has specific powers under Planning (Listed Buildings and Conservation Areas) Act 1990, Section 54(1) in respect of an unlisted building in a Conservation Area (Section 76). Torridge District Council could therefore seek a Direction under Section 76(1) by asking the Department of Culture, Media and Sport to confirm that a Direction should be made providing that it would make a positive contribution to the Conservation Area. If it is considered by the Secretary of State that a Direction under Section 54(1) is not suitable then Torridge District Council might again consider implementing Section 215 of the 1990 Planning Act if it is considered that the building is adversely affecting the amenity of the neighbourhood. No 6A The Quay has been targeted for grant aid for repair and re-use under previous grant regimes. Mr Edwards advises the owner that the present Townscape Heritage Initiative is likely to be the last scheme that Torridge Council is able to attract outside funders and, therefore, he urges him to avail himself of the Scheme's potential as outlined in the guidance Notes he enclosed in his earlier letter.
Presentment No 7 - Site for Recycling Centre
Mr E Chorlton, County Environment Director and Deputy Chief Executive, Devon County Council, has written saying that the Town Council clearly share his frustration at the time it is taking to reach agreement on where the new Recycling Centre for Bideford should be sited. He agrees that it is good news that the Torridge District Council Environmental and Leisure Services Committee have given approval for a temporary weekend skip service at the Livestock Market site. The approval is conditional on the County Council obtaining the consent of the State Veterinary Service and will be for one year only in the first instance. Mr Chorlton says he had hoped the District Council would give a longer-term approval until such time as a permanent recycling centre is developed. He says he hopes the District Council will renew their consent on an annual basis as necessary. Now the "landlords" consent has
been given a planning application can be made and the necessary waste management licence obtained from the Environmental Agency. Unfortunately, the statutory timescales associated with these processes are quite protracted and it is unlikely that the facility can be operational before early January next year. Mr Chorlton says he is grateful to the Town Council for their continued support for a permanent recycling centre to serve the Bideford community and advises that the difficulty they have been having is that the criteria for the provision of these sites is that they are better located on an industrial estate rather than in a rural area. Thus far they have yet to win the support of Torridge District Council to the sites the County have put forward. Mr Chorlton says he is encouraged to learn that the new Members on the Torridge District Council may be prepared to take a more supportive role than hitherto but at present no agreement has been reached with either landowners or the District Council on a way forward. The possibility of a site adjacent to the Caddsdown Industrial Estate is currently the preferred option. He closes by saying that members can be assured that every effort is being made by Devon County Council to find a solution to this problem.
15. BIDEFORD MANOR COURT 2002: UPDATE ON PRESENTMENT 11 - PROPOSED ZEBRA CROSSING AT CLOVELLY ROAD
Mr J Wilde, Local Service Officer, Devon County Council, has provided us with a copy of a letter he has sent to the residents of Clovelly Road. In it he says there have been a high number of incidents involving pedestrians hit by cars on Clovelly Road. Many of these have been young school children. Mr Wilde says that as a result of an investigation it is proposed to introduce a zebra crossing at the site of the School Crossing Patrol near the junction with Coronation Road. This would run in conjunction with the School Crossing Patrol and not replace it. Although incidents have been spread out to some extent the zebra crossing should have a beneficial effect on its surrounding area by helping to raise the profile of pedestrians. A layout plan (attached), shows the approximate position of the zebra crossing in relation to properties and the junction. Mr Wilde says that as with other crossings of this type, it is necessary to provide white zig-zag markings on the approaches to protect vi