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Friday 21 November 2007
To: Members of the Committee
You are hereby summoned to attend a meeting of the Market Management Committee of the above-named Council to be held in the Council Chamber, Town Hall, Bideford on Wednesday 2 January 2008 at 5.30 pm for the purpose of transacting the following business.
If you are unable to attend the meeting you should make arrangements for another Member of the Council, not on the Committee, to substitute for you in accordance with Council policy (see below for list of Members already on the Committee). If you anticipate being late in arriving, please inform the Clerk as soon as possible.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.
G B McLauchlan Clerk to the Council

AGENDA 1. To receive apologies and reasons for absence 2. To receive declarations of interest on items on the agenda 3. Public participation session of 15 minutes duration on items on the agenda 4. To approve the Minutes of the meeting held on 5 December 2007 as a correct record. 5. Market Strategy - To receive any feedback on the report from trader members of the Market Advisory Committee .. .. .. .. .. .. Market Manager 6. Accounts: To approve the payments listed .. .. .. .. To Follow 7. Market Manager's Report
PART II (Closed Session) 8. To receive an update on rent arrears and recommend write-off of any monies which remain outstanding following court action .. .. .. .. Market Manager 9. To receive any terminations of leases by tenants and give consideration to applications received for tenancies of premises .. .. .. .. Market Manager

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Thursday 13 December 2007
To: Members of the Committee
You are hereby summoned to attend a meeting of the Planning Committee of the above-named Council to be held in the Council Chamber, Town Hall, Bideford on Wednesday 19 December 2007 at 6.30 pm for the purpose of transacting the following business.
If you are unable to attend the Meeting you should make arrangements for another Member of the Council, not on the Committee, to substitute for you in accordance with Council policy. If you anticipate being late in arriving, please inform the Deputy Town Clerk as soon as possible.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

G McLauchlan Clerk to the Council
AGENDA
1. To receive apologies and reasons for absence. 2. To receive declarations of interest on items on the agenda. 3. Public participation session of 15 minutes duration on items on the agenda. 4. To approve the Minutes of the meeting held on 21 November 2007 as a correct record. 5. To give consideration to the enclosed Planning Applications and make recommendations to Council. .. .. .. .. .. .. .. .. Enclosed 6. To give consideration to formulating a response to the draft Supplementary Planning Document, Torridge District Local Development Framework. 7. To give consideration to formulating a response to North Devon & Torridge District Councils' Core Strategy Development Plan Document - Issues & Options Report. 8. To receive details of those Planning Applications which have been granted/refused by Planning Authorities since the last meeting.

PLANNING APPLICATIONS
a. Application No 1/1314/2007/FUL: Demolish existing garage/workshop and erection of dormer bungalow. - 25 Meddon Street, Bideford EX39 2EF. Applicant: Mr C Cooper (same address). (Date received: 15 Nov 07)
b. Application No 1/1284/2007/FUL: Installation of external ATM and two anti-ram raid bollards. - Bideford Service Station, Kingsley Road, Bideford EX39 2PF. Applicant: NCR Ltd, 206 Marylebone Road, London NW1 6LY. (Date received: 16 Nov 07)
c. Application No 1/1338/2007/FUL: Extension. - 83 Oaklands, Bideford EX39 3HW. Applicant: Mr & Mrs P Kelly (same address). (Date received: 22 Nov 07)
d. Application No 1/1339/2007/FUL: New build four bedroom detached house with double garage. - The Old Tennis Court at Mallacleave House, Upcott Hill, Bideford EX39 5JQ. Applicant: Mr & Mrs P W Butcher, Mallacleave House, Upcott Hill, Bideford EX39 5JQ. (Date received: 22 Nov 07)
e. Application No 1/0273/2007/FUL: Demolition of existing workshops, alterations to existing dwelling, to allow for eight new two storey town dwellings. - 28 North Road, Bideford EX39 2NW. Applicant: B & V Pedlar (same address). (Date received: 27 Nov 07)
f. Application No 1/1369/2007/FUL: Change of use of garage to form additional living accommodation. - 69 Riverside Court, Bideford EX39 2RY. Applicant: Mr & Mrs White (same address). (Date received: 27 Nov 07)
g. Application No 1/1359/2007/FUL: Provision of extractor flue. - Phansit's Kitchen, 9 Grenville Street, Bideford EX39 2EA. Applicant: Mr & Mrs Srisaeng (same address). (Date received: 28 Nov 07)
h. Application No 1/1360/2007/LBC: Provision of extractor flue and addition of new fascia sign. - Phansit's Kitchen, 9 Grenville Street, Bideford EX39 2EA. Applicant: Mr & Mrs Srisaeng (same address). (Date received: 28 Nov 07)
i. Application No 1/1361/2007/FUL: Proposed change of use, offices to five units of residential accommodation. - 84A High Street, Bideford EX39 2AL. Applicant: Eros Properties, 36 Great Putney Street, London W1F 9NS. (Date received: 28 Nov 07)
j. Application No 1/1387/2007/LBC: Demolition of existing conservatory and erection of single storey rear extension. - 3 Queen Street, Bideford EX39 2JG. Applicant: Mr A J Boyd (same address). (Date received: 12 Dec 07)
k. Application No 1/1395/2007/FUL: Remove existing single garage and replace with single storey extension for elderly dependant. - 6 Moreton Drive, Bideford EX39 3AS. Applicant: P Faux (same address). (Date received: 12 Dec 07)

l. Application No 1/1418/2007/FUL: Extension to rear. - Garage/Store to the rear of 53 Clovelly Road, Bideford EX39 3DF. Applicant: A J Boyd, 3 Queen Street, Bideford EX39 2JG. (Date received: 12 Dec 07)
m. Application No 1/1422/2007/OHL: Erection of four double poles. - Alverdiscott Road, Gammaton Road. Applicant: Western Power Distribution, Victoria Road, Barnstaple EX32 8PR. (Date received: 12 Dec 07)

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Wednesday 21 November 2007
To: Members of the Committee
You are hereby summoned to attend a meeting of the Staffing, Finance & General Purposes Committee of the above-named Council to be held in the Council Chamber, Town Hall, Bideford on Wednesday 28 November 2007 at 5.30 pm for the purpose of transacting the following business.
If you are unable to attend the Meeting you should make arrangements for another Member of the Council, not on the Committee, to substitute for you in accordance with Council policy. If you anticipate being late in arriving, please inform the Town Clerk as soon as possible.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend this Meeting. G B McLauchlan Clerk to the Council
AGENDA
1. To receive apologies and reasons for absence 2. To accept declarations of interest on items on the agenda 3. Public participation session of 15 minutes duration on items on the agenda 4. To approve the Minutes of the Meeting held on 14 November 2007 as a correct record .. .. .. .. .. .. .. .. .. .. Enclosed 5. To receive an update on Town signs .. .. .. .. .. .. Town Clerk 6. To receive and recommend approval to Council the Draft Budget Estimates for the Financial Year 2008/2009 .. .. .. .. .. .. .. Enclosed

PART II (Closed Session)
7. To review staffing levels and make recommendations to Council .. .. Town Clerk

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Wednesday 7 November 2007
To: Members of the Committee
You are hereby summoned to attend a meeting of the Staffing, Finance & General Purposes Committee of the above-named Council to be held in the Council Chamber, Town Hall, Bideford on Wednesday 14 November 2007 at 5.30 pm for the purpose of transacting the following business.
If you are unable to attend the Meeting you should make arrangements for another Member of the Council, not on the Committee, to substitute for you in accordance with Council policy. If you anticipate being late in arriving, please inform the Town Clerk as soon as possible.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend this Meeting.

G B McLauchlan Clerk to the Council
AGENDA
1. To receive apologies and reasons for absence 2. To accept declarations of interest on items on the agenda 3. Public participation session of 15 minutes duration on items on the agenda 4. To approve the Minutes of the Meeting held on 2 August 2007 as a correct record .. .. .. .. .. .. .. .. .. .. Enclosed 5. Grants to Organisations for the Financial Year 2008/2009 - To give consideration to the applications received and make recommendations to Council .. .. Report page 1 6. To receive an update on the costs associated with the production of a Town sign and circular bench for Victoria Park .. .. .. ... .. .. Town Clerk 7 To receive the information requested by the Committee at its meeting on 2 August 2007 from the Pannier Market .. .. .. .. .. .. Report page 1
8./….. 8. To recommend approval to Council for the sale of the old cross street Christmas decorations .. .. .. .. .. .. .. .. .. Town Clerk.
PART II (Closed Session)
9. To review and agree the amended Job Descriptions of the Deputy Town Clerk and the Town Clerk's Assistant and recommend approval to Council .. .. Report page 1 10. To receive details of the pay award agreement and recommend approval to Council .. .. .. .. .. .. .. .. .. .. Report page 1

BIDEFORD TOWN COUNCIL - AGENDA REPORT FOR THE STAFFING, FINANCE & GENERAL PURPOSES COMMITTEE MEETING ON 14 NOVEMBER 2007
5. GRANTS TO ORGANISATIONS FOR THE FINANCIAL YEAR 2006/2007
a. Grants may be made by the Council to local voluntary bodies where they provide facilities, services, entertainment etc which the Council itself has a power to provide. There are, however, specific requirements for grants made under Section 137 where the grant, in the Council's opinion, will bring direct benefit to its area, or any part of it, or all or some of its inhabitants and is commensurate with the expenditure to be incurred. If a grant of £2,000.00 or more is made under this section there are conditions that need to be met. Applications for consideration are enclosed.
b. As Torridge District Council has discontinued its Matching Grant Scheme you may consider this to have additional implications on the amount of grant you wish to award.
6. TOWN SIGNS
Members will recall that at the meeting of the Committee on 2 August 2007 it was recommended that the Town Clerk investigated the cost of producing a sign of the Town's Armorial Bearings and the possibility of locating such a sign in Victoria Park with a circular bench. Investigations have been carried out and cost will be dependant on what type of sign is required. Torridge District Council has also been approached regarding locating the sign within Victoria Park and this does not seem to be a problem. The Town Clerk will provide further details at the meeting.
7. PANNIER MARKET - FINANCES
Members will recall that at the meeting on 10 May 2007 the Council approved a loan of £20,000.00 to the Pannier Market subject to the Market's finances being looked at by the Staffing, Finance & General Purposes Committee as the level of income gave reasons for concern. The information requested has now been obtained and is attached.
9. JOB DESCRIPTIONS
In an effort to establish better administration and working practices and take into account previous omissions it has been necessary to review the current job descriptions for the Deputy Town Clerk and Town Clerk's Assistant posts. Members are requested to recommend approval of the amended Job Descriptions to Council.
10. PAY AWARD 2007/2008 AGREEMENT
Agreement has finally been reached on rates of pay applicable from 1 April 2007. The agreement has resulted in a 2.457% which has been agreed by the National Joint Council for Local Government Services and the Society of Local Council Clerks. Members are requested to recommend approval to Council and also consider an increase in SCP for the Town Clerk's Assistant. . The Town Clerk is able to give further

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Thursday 1 November 2007
To: Members of the Council
You are hereby summoned to attend a meeting of Bideford Town Council to be held in the Council Chamber, Town Hall, Bideford on Thursday 8 November 2007 at 6.30 pm for the purpose of transacting the following business.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

G B McLauchlan Clerk to the Council AGENDA
1. Prayers by the Reverend Sheila Anthony of St Mary's Parish Church 2. To receive apologies and reasons for absence 3. To receive declarations of interest on items on the agenda 4. Public participation session of 15 minutes duration on items on the agenda 5. To approve and sign the Minutes of the meeting held on 11 October 2007 as a correct record .. .. .. .. .. .. .. .. .. Enclosed 6. To receive a presentation by Ms Sarah Simpson of Y-Smart 7. To receive the monthly update on policing issues within the Parish and responses to previous questions raised 8. To receive the monthly report from the local County Councillor on issues affecting the Parish. 9. To receive the response of the Secretary of State for the disposal of statutory Allotment land at the Pollyfield site .. .. .. .. .. .. Report page 1 10. To receive such communications as the Town Mayor may wish to lay before the Council 11. Allotments Committee - To receive the Minutes of the meeting held on 16 October 2007 and to ratify the decisions therein .. .. .. .. .. .. Enclosed 12. Planning Committee - To receive the Minutes of the meeting held on 31 October 2007 and to ratify the decisions therein .. .. .. .. .. .. Enclosed
13. Market Management Committee - To receive the Minutes of the meeting held on 7 November 2007 and to ratify the decisions therein .. .. .. .. To Follow 14. Bideford Town Youth Council - To receive the Minutes of the meeting held on 9 October 2007 .. .. .. .. .. .. .. .. .. Enclosed 15. Accounts - To approve the payments listed .. .. .. .. .. To Follow 16. Notices of Motion: a Submission by Councillor C Bone "Six months ago in May the Council narrowly voted against the payment of allowances to any member that wanted an allowance. An unintended consequence of this is to discriminate against current and future members unable to afford the cost of participating fully as a member of the Council. It is proposed that allowances should be available to members that wish to draw them as provided for under the Local Authorities (Member Allowances) (England) Regulations 2003. The relevant Independent Remuneration Panel for parishes has calculated the allowance as 10% of the District Basic Allowance, giving a figure of £480.00 per annum. Funding provision for such an allowance already exists."
b. Submission by Councillor R W Vanstone "I would like to suggest that the Council considers purchasing and issuing each councillor and maybe staff member with a clip on/pin on name badge featuring our town crest so that we may be readily identified when on Council business." 17. Notice of Motion: 6A The Quay, Bideford - To receive the response of the Conservation Officer, Torridge District Council and respond accordingly .. Report page 1 18. Notice of Motion: Quay Decorative Lighting - To receive further details by Councillor D C Fulford following his enquiries 19. Manor Court 2007 - To receive an update on the Presentments .. .. Enclosed 20. Town Links - To consider the re-establishment of links with Ebstorf .. .. Report page 1 21. Bideford Bridge Trust - To receive an update on Bridge Trust activities by one of the Trustees 22. Memorandum 8/07 .. .. .. .. .. .. .. .. Enclosed
The next meeting of the Town Council will be held on Thursday 13 December 2007 at 6.30 pm.


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